Administrative / Accounting Assistant

This is an excellent opportunity for career growth in a creative team atmosphere. The office environment is excellent for self‑motivated individuals. We offer a competitive benefits package, 401K plan, and Flex‑time business schedule. ADG was established in 1971. We are an award‑winning, design‑oriented firm and were named the 2002‑2003 Firm of the Year by the Florida AIA. We specialize in the creative planning and design of Municipal Facilities. Administrative / Accounting Assistant – Winter Park, FL Architectural firm seeking an innovative Administrative/Accounting Assistant with strong organizational skills to contribute to its diverse team of professionals. Responsibilities Maintain office files, both electronic and hardcopy. Scan documents into system under appropriate project. Maintain meeting minutes in accordance with internal and client procedures. Reconcile AMEX receipts to statements. Ensure proper project number is charged. Enter A/P invoices into QuickBooks. Perform check runs as needed. Bill Clients and enter A/R invoices into QuickBooks monthly (or as needed). Receive and account for employee timesheets for bi‑weekly payroll. Draft and format letters, assessments, and reports with project information. Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements. Coordinate conference room scheduling. Answer phones, transfer calls to appropriate parties; relay messages. Greet and direct guests entering and leaving the office. Assemble and compile basic data for presentations as directed. Prepare AIA contracts. Type material from rough drafts or revised drafts following standardized formats using AIA software. Ensure contracts are signed by appropriate principals. Mail, scan and file as needed. Perform other duties as assigned. Requirements High School Diploma or GED, plus a minimum of 2 years’ experience in related field. Strong Microsoft Office skills required, including Outlook, Word, Excel, Power Point and Adobe Suite. Experience in Adobe InDesign preferred. Excellent verbal, written and communication skills required. Experience working in the Architectural & Engineering industry a plus. The ability to work independently and multi‑task is crucial. Candidate must be organized, flexible, and able to prioritize in a fast‑paced environment. Proficiency in QuickBooks is highly preferred. Architectural Design / Production Professional / Rendering Professional – Winter Park, FL & Dallas, TX Architects Design Group, a Winter Park based Architectural Design and Planning Firm, seeks an architectural professional with 2–5 years of experience working in an architectural design office using a variety of design software programs, including Revit and AutoCAD. Experience in a rendering software such as Lumion is also desired. Requirements College Degree – Architectural Major. Minimum 2–5 years’ experience in similar architectural firm capacity. Proficient in AutoCAD, Revit, Sketch‑Up, Excel, and the Adobe Creative Suite, and Lumion or other similar rendering software. Excellent communication and collaborative skills. Strong organizational abilities. Self‑motivated. Construction Administrator – Winter Park, FL Architects Design Group, a central Florida based Architectural Design and Planning Firm, seeks a Construction Administrator that will fill the role in our company during the construction phase of projects. The Construction Administrator responsibilities include: Responsibilities Assist the design team with constructability reviews. Establish and maintain communication between the Owner, Contractor, and Consultants. Respond to Contractor's Request for Information. Review shop drawings, product information and submittals. Observe and document construction progress, quality, and compliance with the Contract. Attention to detail a must. Document project meetings and communications. Review and production of Specifications. Review product substitution requests. Provide relevant information from contractors, owners, and consultants to assist the project manager with creating new or revised details. Requirements 5+ years of working experience in Commercial Construction (Experience in Construction Contract Administration is a plus). Working knowledge of at least one web‑based information exchange system; New Forma, Procore, BMI 360, Submittal Exchange by Oracle, and Auto Desk. Exceptional people skills, comfortable with phone calls, email and meetings with clients, consultants, and contractors. Ability to perform jobsite inspections, prepare written field reports with further documentation provided by photographs. Excellent organizational skills including preparation of meeting minutes, documentation of site visits. Excellent analytical, verbal, and written skills. Ability to travel to project sites and overnight stays will be required periodically. #J-18808-Ljbffr