Purchasing and Logistics Specialist

IAC is seeking a detail-oriented and proactive Purchasing & Logistics Specialist to support our growing engineering, procurement, and construction (EPC) operations. This role is responsible for executing purchase orders, coordinating inbound and outbound shipments, tracking supplier commitments, and ensuring materials and transportation requirements are met to support project schedules and customer commitments. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast‑paced industrial environment. This position serves as a critical link between Purchasing, Engineering, Project Management, Construction, Vendors, and Logistics Providers to help ensure successful project execution. Key Responsibilities Purchasing Administration Create and process purchase orders based on project requirements, inventory needs, and supplier lead times. Track open purchase orders and confirm supplier delivery schedules. Maintain accurate purchasing records and documentation within the ERP system. Coordinate with Engineering, Project Management, Construction, and Accounting teams to ensure timely ordering of materials and equipment. Resolve receiving discrepancies and assist with invoice reconciliation when necessary. Maintain item master and purchasing records within the ERP system. Communicate with suppliers regarding order status, delivery schedules, and procurement requirements. Assist in monitoring supplier performance and delivery commitments. Support procurement planning activities to align purchasing efforts with project schedules and business needs. Develop and maintain productive working relationships with suppliers and service providers. Assist in evaluating supplier performance related to quality, delivery, responsiveness, and cost. Coordinate vendor documentation, certifications, and project‑related requirements. Support sourcing activities and supplier qualification efforts. Assist in identifying opportunities for cost savings, process improvements, and supplier consolidation. Logistics & Transportation Coordinate inbound shipments from vendors and outbound shipments to customers and project sites. Schedule freight pickups and deliveries with carriers and logistics providers. Prepare and maintain shipping documentation, bills of lading, packing lists, and freight records. Track shipments and proactively communicate delays, risks, and schedule impacts. Compare freight options to optimize cost, transit time, and reliability. Coordinate expedited, oversized, and project‑critical shipments when required. Ensure compliance with company policies and applicable transportation regulations. Assist in resolving freight claims, shipping discrepancies, and delivery issues. Project Support Monitor material status reports and delivery schedules. Support project procurement and logistics planning activities. Work closely with Project Managers to identify procurement and transportation risks. Participate in project kickoff meetings and procurement review meetings as required. Provide regular updates regarding supplier performance, material status, and shipment activity. Assist in maintaining procurement tracking reports and project material logs. Coordinate critical material deliveries to support construction and commissioning schedules. Support project closeout activities related to purchasing, logistics, and vendor documentation. Help identify schedule risks and proactively communicate concerns to project stakeholders. Assist in developing and improving purchasing and logistics processes. Support inventory accuracy and material tracking initiatives. Participate in supply chain improvement projects. Identify opportunities to improve efficiency, reduce costs, and enhance supplier performance. Promote a culture of accountability, responsiveness, and customer service. Qualifications Required 2+ years of experience in purchasing, procurement, logistics, supply chain, or related field. Strong organizational and time management skills. Ability to manage multiple priorities and deadlines simultaneously. Excellent communication, negotiation, and follow‑up skills. Proficiency with Microsoft Office applications, particularly Excel. Experience working within an ERP system (Spectrum preferred). Strong attention to detail and problem‑solving abilities. Preferred Experience supporting industrial, manufacturing, construction, EPC, or engineering organizations. Experience coordinating freight, trucking, or project logistics. Knowledge of procurement best practices and supplier management. Familiarity with Spectrum Viewpoint or similar ERP systems. Experience supporting multi‑discipline project teams. Successful candidates will: Demonstrate strong attention to detail and ownership of assigned responsibilities. Build productive relationships with suppliers, carriers, and internal stakeholders. Take initiative to resolve issues before they impact project schedules. Effectively manage multiple priorities in a fast‑paced environment. Communicate professionally and proactively. Contribute to continuous improvement and operational excellence. Why Join IAC? At IAC, you'll join a team that designs and delivers industrial systems throughout North America. This position offers the opportunity to work closely with Engineering, Construction, Operations, Project Management, and Executive Leadership while supporting high‑impact industrial projects across a wide range of industries. Successful candidates will gain valuable experience in procurement, logistics, supplier management, project execution, and supply‑chain operations while enjoying long‑term career growth opportunities within a growing and respected EPC organization. About IAC Established in 1986, IAC is a fast‑track, high‑technology equipment design and fabrication company specializing in Engineering, Procurement, and Construction (EPC) contracts across diverse industries. As a leading Industrial Design/Build Original Equipment Manufacturer (OEM), IAC focuses on process equipment for air pollution control, dust collection, hazardous gas mitigation, pneumatic material transport, and bulk material handling systems. With over 300 years of combined industry knowledge, IAC stands as a Single Source Solution Provider, strategically located in Kansas City to serve clients across North America. About Adelphi Construction A proud subsidiary of IAC, Adelphi Construction provides clients with a full suite of construction and field services, including capital improvement projects, shutdowns, turnarounds, and plant maintenance. Our commitment to long‑term client satisfaction drives quality and consistency. Headquartered in the Kansas City metropolitan area, Adelphi’s personnel average 25+ years of experience, ensuring that every project—whether large‑scale or mission‑critical—is executed with safety, precision, and professionalism. Why Work With IAC? Being part of large‑scale projects that make real industrial and environmental impact. Collaborating with a talented, supportive team that celebrates success together. Opportunities for professional growth, leadership, and technical advancement. Access to comprehensive benefits including 401(k) with company match, health, dental, vision, PTO, and more. Please Note We are not seeking assistance from outside recruiting agencies or third‑party staffing firms for this position. Direct applicants only. #J-18808-Ljbffr IAC