Special Events Coordinator, Schools and Programs - University Advancement

Special Events Coordinator

Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University. When assigned, support for on-site presence during evening events and weekend programming will be required.

Primary Duties & Responsibilities:

• Support University Advancement special events including but not limited to staffing events, onsite logistics, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assistance with securing speakers, working with vendors, creating seating plans, assisting with talking points, and briefing materials. This position will frequently interact with high-level university leadership, donors, and alumni.
• Work with Coordinator of Communications to create and manage event templates for use across department using in-house and external resources. Act as resource for creation and distribution of broadcast emails. Assist with managing and distributing invitation lists including unsubscribe notifications, and ARCH updates.
• Perform other duties as assigned.

Working Conditions:

• Normal office environment

Physical Effort:

• Typically sitting at a desk or table

Equipment:

• Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education: High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses: No specific certification/professional license is required for this position.

Work Experience: Relevant Experience (5 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.

Preferred Qualifications:

• Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
• A desire to play a meaningful role in the University's community and to share in the community's commitment to education and research.
• An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.

Salary Range: $23.37 - $36.19 / Hourly