Bookkeeper & Administrative Assistant

Job Description

Job Description

Core Responsibilities: Data Entry:

Input, review, and categorize daily bank and credit card transactions within the accounting software. Account Reconciliations:

Perform monthly reconciliations for bank accounts, credit cards, and business loans to ensure a $0.00 variance. Tax Prep Handoff:

Keep the chart of accounts organized and pull financial reports to hand off to our external CPA for tax season. Office Coordination:

Manage incoming mail, monitor office supply inventory, and order necessary equipment. Client & Vendor Relations:

Serve as the first point of contact by answering phones, responding to general emails, and greeting visitors. Calendar Management:

Schedule meetings, coordinate appointments, and manage travel arrangements for management. Digital Filing:

Maintain an organized digital and physical filing system for company contracts, records, and receipts. Requirements and Qualifications: Experience:

2+ years of proven experience in bookkeeping and office administration. Software Skills:

Proficiency in accounting platforms (e.g., QuickBooks Online, Xero) and office software (e.g., Microsoft Office 365, Google Workspace). Accounting Degree:

Strong understanding of basic accounting principles, debit/credit entries, and financial statements. Soft Skills:

Excellent time-management skills, high attention to detail, and strong written and verbal communication.