Mailroom Clerk

Job Title: Mailroom Clerk


Industry: Nonprofit / Life Insurance


Location (city, state): Arlington, VA


Assignment Type: Contract-to-Hire, Open-Ended


Pay: $19 - $21 / hour (depending on experience)


Work Schedule: Monday-Friday, approximately 20 hours per week; specific hours to be determined


Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:


Our client is a mission-driven organization located in Arlington, VA. They are looking for a dependable and personable Mailroom Clerk to support daily mailroom, office services, facilities, and front desk operations. This is an excellent opportunity for a junior candidate who is reliable, professional, coachable, and comfortable taking on a variety of responsibilities.

Job Description:


Addison Group is hiring a Mailroom Clerk on behalf of our client. This entry-level position will help keep day-to-day office operations running smoothly by managing incoming and outgoing mail, coordinating deliveries, assisting with office services, and providing front desk coverage.


The ideal candidate does not need extensive mailroom experience, as our client is willing to train the right person on internal processes and procedures. We're looking for someone who is dependable, friendly, polished, and willing to jump in wherever needed.

Key Responsibilities:

• Pick up and drop off mail at a designated local post office on a daily basis.
• Sort incoming mail and ensure correspondence is distributed to the appropriate recipients.
• Prepare outgoing mail, including applying postage and processing time-sensitive or trackable items.
• Receive deliveries from USPS, UPS, FedEx, couriers, vendors, and other carriers.
• Review incoming packages for obvious damage and communicate any issues to the appropriate team member.
• Record, organize, and route packages and deliveries throughout the office.
• Prepare outgoing shipments, shipping labels, and related documentation.
• Coordinate carrier pickups and assist with shipment tracking when needed.
• Maintain an orderly and professional mailroom, receiving area, and front desk.
• Monitor office and mailroom supplies and restock materials as necessary.
• Operate common office equipment such as copiers, printers, postage machines, shredders, and label printers.
• Assist with copying, filing, document preparation, secure shredding, packet assembly, and other general office-services projects.
• Provide support with meeting-room setups, office moves, onboarding materials, supply deliveries, and other internal logistical needs.
• Welcome visitors, vendors, delivery personnel, and employees in a courteous and professional manner.
• Assist with visitor check-in, badges, and maintaining accurate visitor records.
• Provide basic directions and building-access assistance to guests.
• Follow established building security, safety, mail-handling, and visitor-management procedures.
• Protect confidential information and handle documents and packages with discretion.
• Communicate any safety, security, delivery, or facility concerns to the appropriate supervisor.
• Take on miscellaneous administrative and facilities-related tasks as needed.

Qualifications:

• High school diploma or equivalent.
• 1+ year of experience in mailroom operations, shipping/receiving, office administration, facilities, logistics, or a related area preferred.
• The office sits on a military base - must be comfortable in this environment.
• Valid driver's license and reliable access to a personal vehicle.
• Ability to make a daily local trip to the post office.
• Familiarity with USPS, UPS, FedEx, or other shipping carriers is a plus.
• Basic proficiency with email, Microsoft Office, and standard office equipment.
• Strong organizational skills and attention to detail.
• Dependable, punctual, and consistent with assigned work hours.
• Friendly and professional demeanor when interacting with visitors, employees, vendors, and delivery personnel.
• Ability to work independently while supporting a small team.
• Willingness to learn new procedures and accept coaching.
• Comfortable handling a variety of tasks and helping wherever needed.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to stand, walk, bend, reach, push, pull, and perform repetitive sorting activities.
• Ability to lift and carry packages weighing up to 40 pounds, with assistance or appropriate equipment for heavier items.
• Comfortable working both indoors and outdoors when completing local mail-related tasks.

Additional Details:

• Part-time position, approximately 20 hours per week.
• Monday-Friday schedule; exact hours to be determined.
• Fully onsite in Arlington, VA.
• Contract-to-hire opportunity with an open-ended assignment.
• Pay range: $19-$21 per hour (depending on experience).
• Candidates must have reliable access to their own vehicle and a valid driver's license.
• Position requires a daily trip to a local post office.
• Benefits are available for employees working 30+ hours per week.
• This role is ideal for a junior candidate who is dependable, personable, professional, and eager to learn.

Perks:

• Opportunity to gain hands-on experience across mailroom, office services, facilities, and administrative functions.
• Supportive team environment.
• Variety in day-to-day responsibilities.
• Opportunity to develop valuable office operations and logistics skills.
• Potential opportunity to transition into a permanent position.
• Great entry point for someone looking to build experience in an office environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.