Benefits and Payroll Associate - Naper Boulevard Library

Job Description

Job Description

Salary: $24 - $27, DOQ

POSITION SUMMARY

The Benefits and Payroll Associate coordinates the librarys benefits and bi-weekly payroll, provides administrative and clerical support, and maintains accurate employee records. This position supports a wide range of services, including open enrollment, new hire orientations, employee communication, FMLA, and retirements.

CONSIDER JOINING OUR TEAM IF:

• You have experience with systems, processing payroll, and reporting.
• You enjoy working in a collaborative environment and take pride in helping others.
• You believe that people and HR processes are a foundation for a great work culture.
• You believe that continuous improvements are critical for long-term growth and success.
• You are detail-oriented, learn quickly, and are focused on achieving individual and collective goals.
• You believe great companies win as a team.

RESPONSIBILITIES

• In compliance with government regulations, processes andmaintains confidential personnel records, includingbut not limited toFMLA, workers compensation, flexible spending accounts, deferred compensation plans,and changes to employment status.

• Upholds the highest standards of customer service with polite, helpful, and efficient interactions with vendors, customers, and staff.

• CoordinatesBenefits andPayroll for 200+employees across three full-service library facilities.

• Entersandauditsemployee information intoHRISwith a high degree of accuracy and timeliness.Processes all paperwork.

• Maintains employee database and processes related reports or statistics for management review asrequired.

• Coordinatesopen enrollment processin conjunction withthird partyadministrator.

• Responds to general inquiries on policies, procedures, benefits, and payroll.

• Acts asliaisonbetween employees,third partyadministrator,and vendors.

• Maintains inventory of forms and brochures.Ensuresforms areup to dateonIntranet.

• Plans and coordinates employee benefits events. Serves as chair on the Wellness Team.

• Sharesbenefitand health related information with staff.

• Explains insuranceand health relatedinformation toqualifying employees.Tracks, updates, and monitors payrollaccess with supervisors; coordinates revisions withthird partyadministrator.

• Participates innew hire orientationsandassistswith completing new hire paperwork.

• Assistswith processingemployee ID badgesand coordinates information with relevantpersonnelfor activation and deactivation.

• Processesexit interviewsandhandlesemployee separation procedures.

• Updates and coordinatesannualperformance evaluations. Tracks new hire evaluations to ensure timely processing.

• Mayoccasionallyprovide back-up support forotherHR staff.

• Attendsprofessional development opportunities.

• Performs other related dutiesand specialprojectsasassigned.

KNOWLEDGE/SKILLS/ABILITIES

• Proficient in using computer software programs such as MicrosoftOffice,Outlook,andspreadsheets for daily tasks and communication. Familiar with the use of database applications.

• Demonstratesstrong written, verbal communication and interpersonal skills working effectively with diverse cultures, interpersonal styles, abilities, and backgrounds.

• Demonstrates exceptional customer service, providing qualityassistanceto vendors,customersand staff.

• Usesproblem-solving skills toassistindeterminingpriorities, findingtimelysolutions to departmental or system-wideissues.

• Maintains confidential information with tact and discretion.Remainscalm inall situations.

• Exhibits sound andaccuratejudgment.

• Demonstrates strong organizational skills, time management skills,andattention to detail.

• Responsive to change anddemonstratesadaptability.

• Takesresponsibility for consistent completion and follow-up on all tasks.

• Maintains a positive approach while doing daily tasks and when faced with adversity.

• Ability to work independently and collaboratively with HRteamand across departments.

• Demonstrates a broader understanding of the job and looks for ways to improve Library services and support coworkers.

EDUCATION/EXPERIENCE/QUALIFICATIONS

• Bachelors degree inHR,Accounting, Business Administration,ora relatedfieldpreferred.

• Minimumthreeyears of experience administering payroll or benefitsprograms;or anequivalent combination of education and experience.

• Experience withvariousHRISand payroll systems,Munisand UKGpreferred.

• Bilingualproficiencya plus.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• Communicate with staff and customers in person, via email and over the phone.

• May require either being in a stationary position or moving about for prolonged periods.

• Moves equipment or library materials weighing up to 35 lbs.

• Must have reliable means of transportation to attend meetings, conferences, and perform work at other locations.

BENEFITS

The benefits for this position include:

• Annual Vacation Accrual: 3 weeks per year.
• Holidays: 7 days per year.
• Annual Sick Accrual: 12 days per year.
• Up to 5 Personal Days per calendar year prorated based on the hire date.
• 12 weeks paid parental leave policy
• Illinois Municipal Retirement Fund (Pension Plan).
• Health Benefits (Medical, Dental, Vision).
• Training and development opportunities.

WORK SCHEDULE

Monday - Friday 8:00 a.m. - 04:30 p.m.

* Occasional nights and weekends. Schedules are subject to change.

To learn more about us, go to - lib.org/jobsandDiversity, Equity & Inclusion | Naperville Public Library, IL (naperville-lib.org)