Administrative Assistant (Manufacturing)

Job Description

Title : Administrative Assistant

Location : 3800 W. 143rd Street Cleveland, OH 44111

Duration : 6 months contract on W2

Rate : $22/hr on W2

Shift Schedule : Monday - Friday, 8am - 4:30pm, 30 minutes unpaid lunch.

Job Description:

Level I: 0-3 years of experience. Under direct supervision, provides general administrative support to a department or group of professionals. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary. Receives and responds to routine correspondence following established procedures not requiring management review. Requires the ability to exercise independent judgment and employ basic reasoning skills. Typically requires a high school education or equivalent. Uses designated software packages including word processing, spreadsheet, database management, and presentation software in the performance of position tasks. A minimum of 60 wpm is required; speedwriting or shorthand may be required. Assists employers by performing secretarial and administrative tasks. Handles high volume of detailed work. Compiles, analyzes, and reconciles reports. Maintains business records and files. Opens and sorts incoming mail and prepares replies or directs mail to their employers for reply. Arranges conferences and travel accommodations. Handles purchase orders, payments of bills, and expense vouchers. Works with confidential materials, personnel records, pay roll and salary data. Works with minimal supervision.

Key Responsibilities:

• Provide administrative support to other functions throughout the plant.

• Manage and update display monitors, bulletin boards, SharePoint sites and email distribution lists.

• Arrange facilities, supplies, meals, and other necessities for plant meetings, events and executive/customer visits.

• Assist with copier maintenance, toner, supplies, and general office supplies.

• Administer the uniform program and be first point of contact with the uniform vendor and employees: place orders, address change requests, and cancel orders.

• Assist with direct sales ordering and coordinating on-site presence for uniform company and pay invoices online through ePro.

• Administer locker assignments for all employees; audit locker rooms and ensure locker clean out on employee exit.

• Attend weekly meetings on recruiting of production workers and update spreadsheet with hires/exits.

• Assist with interview day events and first week onboarding for new hires.

• Help co-plan and implement employee activities and promote the plant's commitment to the community.

• Other duties as assigned.

Qualifications:

• High school diploma or GED required

• 2+ years of related experience in a manufacturing environment

• Experience with MS Office software (Word, Excel, PowerPoint, etc.) required

• Strong communication and organizational skills.

• Knowledge of Kronos or similar payroll system is a plus.