Administrative Coordinator III - Radiology

Scheduled Hours: 40 per week. Position Summary The Administrative Coordinator III will serve as the primary administrative and operational lead supporting the Vice Chair of Imaging Sciences and AI Research and Founding Director of the Center for Computational and AI-enabled Imaging Sciences (C2AIS). This individual will provide high-level leadership for the administrative, operational, and programmatic infrastructure required to build, advance, and sustain the C2AIS, support the strategic and administrative management of the Vice Chair’s computational imaging research enterprise, and provide supervisory oversight for the administrator supporting the Computational Imaging Research Center (CIRC). The role is designed for an experienced, proactive, and strategically minded administrator who can function with a high degree of independence, judgment, and discretion. The position will oversee a broad portfolio that includes center operations, strategic planning support, program development, faculty and stakeholder coordination, executive-level communications, event and initiative management, administrative supervision, and research program administration. The role will devote approximately 70% effort to C2AIS administration, 10% to C2AIS‑CIRC coordination activities, and 20% to administer the Vice Chair’s research laboratory and broader research portfolio. Primary Duties & Responsibilities Provide program/project support for research, administrative and/or academic activities. Support implementation of the Center’s strategic priorities, annual objectives, and operational goals. Coordinate and provide oversight for complex projects. Develop, organize, and maintain efficient administrative systems and standard operating procedures for Center functions. Coordinate activities across departments, divisions, institutes, and institutional collaborators participating in the C2AIS. Manage or coordinate departmental activities such as personnel and payroll records, purchasing functions, etc. Ensure inquiries are addressed and resolved. Regularly handle confidential or sensitive information; draft and finalize letters, email messages and other communications. Initiate, write, create and edit or review various communications such as newsletters, event schedules, marketing materials, departmental information, program literature and mailings; use desktop publishing software to lay out documents; coordinate the printing, publishing and distribution process. Plan and coordinate meetings and events, including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event. Manage event budget. Manage fiscal activities related to program; draft annual budget, track expenditures, run and analyze reports; oversee accounts payable and purchasing duties for department; perform or oversee all online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; approve financial documents such as check requests, journals, purchase orders, travel documents, etc. Help coordinate submission of research proposals and grants; compile, monitor, review and analyze grant spending. Guide production, formatting and quality of all publications, presentations and related materials. Schedule courses, classrooms and laboratories; serve as primary student and parent contact, answer general questions, provide solutions and referrals for questions and problems; serve as liaison to and assist faculty; coordinate faculty recruitment efforts, assist with tenure review process, faculty reviews, faculty records, etc. Provide supervisory oversight to other administrators in the C2AIS and CIRC. Provide administrative support, including complex calendar scheduling, appointments, travel and engagements. Perform other duties as assigned. Working Conditions Job Location: Normal office environment. Physical Effort: Typically sitting at a desk or table. Equipment: Office equipment. Required Qualifications Education: High school diploma or equivalent or combination of education and/or experience. Certifications / Professional Licenses: No specific certification or professional license is required. Work Experience: Administration and office support, 5 years. Skills: Not applicable. Driver’s License: A driver’s license is not required for this position. Preferred Qualifications Education: Bachelor’s degree. Work Experience: Relevant experience, 2 years. Skills: Administrative support, Artificial Intelligence software, Computer applications, Computer literacy, Detail-oriented, Financial applications, Interact with all levels of management, Interpersonal communication, Intrapersonal communication, Microsoft Office, Microsoft Office 365, Microsoft Windows Office, Office equipment, Office organization, Office procedures, Office productivity tools, Organizational tasks, Organizing, Teamwork, Workday software, Working independently. Grade Grade: G09-H. Salary Range $23.37 to $36.19 per hour. Benefits Statement Personal Benefits: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays and coinsurance. Free Metro transit U-Pass for eligible employees. Defined contribution 403(b) retirement savings plan, employee and university contributions starting at 7%. Wellness Benefits: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program, financial resources, access to dietitians, and more. Family Benefits: 4 weeks of caregiver leave to bond with your new child. Family care resources available for continued childcare needs. WashU covers cost of tuition for you and family, including dependent undergraduate-level tuition up to 100% at WashU and 40% elsewhere after seven years. EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. The university’s policy is to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status or genetic information. #J-18808-Ljbffr