HR Generalist

Job Description

Job Description

HR Administrative Assistant - San Ramon, CA

Position Overview Join a cohesive, friendly, and supportive HR team in a large, fast-paced healthcare environment. This role handles essential day-to-day administrative support, credentialing, and clerical operations. The ideal candidate brings a strong administrative or entry-level HR background, exceptional organizational skills, professional communication for interacting with hospital leadership, and a hands-on attitude toward high-volume support tasks.

Responsibilities

• Perform basic and heavy filing support to maintain compliant, up-to-date employee records.
• Process subpoena file copy requests and assist with internal staff transfers.
• Conduct primary source verifications for professional licensure through California licensing agencies.
• Manage job shadowing requests, including coordinating orientation and internal scheduling.
• Clear contract workers and assist with onboarding workflows.
• Process education/certification reimbursements, sign-on bonuses, and employee referral bonus requests.
• Create employee ID badges and update tracking systems in Microsoft Excel.
• Provide administrative and clerical support for the occupational health TB and flu clinic, including check-ins, form collection, and data entry.
• Deliver general office support, including answering phone calls, handling employee walk-ins, and delivering high-touch customer service.

Required Qualifications

• High school diploma or equivalent.
• Proven background in general administrative tasks with comfortable adaptability to heavy filing and high-volume clerical support.
• Highly professional demeanor with strong written and verbal communication skills.
• Excellent customer service skills with the confidence to interact professionally with hospital leadership.

Preferred Qualifications

• College coursework or an active pursuit of a degree in Human Resources, Business Administration, or a related field.
• Entry-level HR experience or prior administrative exposure within a healthcare/hospital environment.
• High degree of organization and familiarity with Microsoft Excel.

Schedule

• Monday through Friday, 8:00 AM - 4:30 PM or 7:30 AM - 4 PM (40 hours/week; standard day shift with no expected overtime).

Compensation

• $26 - $27/hour

Benefits

• Weekly Pay, Medical, Dental, Vision, Short Term Disability, and Life Insurance

For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.

Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.

Our commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?

Company Description

Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.\r\n\r\nOur commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?