Remote Admin & Operations Coordinator

Careerscape is recruiting on behalf of our client, a growing organization, for a full-time, remote Admin and Operations Coordinator. This is a great entry point for someone who wants to build a career in business operations, with real ownership of the processes that keep a team running smoothly. You will work closely with leadership and cross-functional teammates, gaining broad exposure to how a business operates day to day.

The day-to-day blends calendar and inbox management, document and data upkeep, vendor and scheduling coordination, and process improvement. People who thrive here are organized, curious, and reliable self-starters who communicate clearly in writing, enjoy solving small problems before they become big ones, and are comfortable working independently in a remote environment.

Responsibilities

• Provide day-to-day administrative support to the operations team and leadership
• Manage calendars, schedule meetings, and coordinate internal and external appointments
• Maintain accurate records, databases, and shared files across internal systems
• Prepare reports, presentations, meeting agendas, and follow-up notes
• Coordinate with vendors, suppliers, and service providers on orders and scheduling
• Process invoices, expense reports, and routine paperwork in a timely manner
• Track projects and tasks, following up with stakeholders to keep work on schedule
• Identify opportunities to streamline workflows and help document standard procedures
• Serve as a point of contact for internal inquiries and route requests appropriately
• Support onboarding logistics for new team members and special projects as needed

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 1 year of administrative, operations, or customer-facing experience preferred; internships count
• Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail
• Strong written and verbal communication skills
• Excellent organization, time management, and attention to detail
• Ability to prioritize multiple tasks and meet deadlines independently
• Comfortable learning new software and collaboration tools such as Slack, Zoom, or project management platforms
• Reliable high-speed internet and a quiet, dedicated home workspace
• Authorization to work in the United States

Benefits

• Fully remote work with flexible home-office setup
• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Paid sick leave
• On-the-job training and clear career growth paths
• Home office or technology stipend
• Paid parental leave
• Employee assistance program and wellness resources
• Collaborative, supportive remote team culture

Job Type: Full-Time | Work Type: Remote | Industry: Administrative & Clerical | Experience: Entry