Payroll Specialist

Job Overview

PenFed is hiring a (Hybrid) Payroll Specialist at our Alexandria, Virginia Service Center. The primary purpose of this job is to process employee paychecks according to established schedules, procedures and processes ensuring accurate and timely payments to employees. This position will work directly with employees, managers, and other business partners, such as human resources and accounting, on the full life cycle of timekeeping and payroll.

Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned.

• Process biweekly payroll for all employees by using timesheets, leave requests, bonus files and other possible adjustments. Reviews and resolves issues related to missing/short hours timesheets, missing or incorrect tax setup, time and labor errors, etc.

• Assists employees and managers with timekeeping questions and issues; escalates complex issues to management for additional support.

• Ensures accurate completion of all payroll duties within established time parameters and in accordance with all policies and procedures, local, state, and federal laws.

• Manage tax withholding and deduction records for all federal, state, local or other employee or employer taxes. Ensures records are kept according to established timelines and procedures.

• Manage employee tax data, for new hires and existing employees, ensuring all necessary forms are submitted electronically where possible. Ensures completion of tax forms, direct deposit forms, and other payroll related forms as necessary.

• Review and process wage garnishment requests, child support orders, and judgment requests within payroll system, and/or garnishment vendor system, ensuring accurate record keeping and deductions.

• Answer employee questions regarding paychecks, withholding tax issues or wage adjustments, and help troubleshoot possible issues with pay.

• Prepares direct deposit transmittal information for review and approval by management.

• Prepares wire requests for tax payments for review and approval by management.

• Participate in the administration of programs to develop, adjust, and/or enhance payroll systems and procedures as required, due to changes in tax laws, regulations, and organizational pay policies or compensation initiatives.

• Participate in reconciliations for wages, taxes, and balances to support the quarterly and annual tax filings and employee tax statements (W-2s).

• May prepare tax returns and filings for review and approval by management.

• Research local and state taxes in locations where company is expanding.

• May assist NCUA Examiners, external and internal Auditors, and management with periodic examinations and audits.

• Other duties as assigned; this is not intended to be an all-inclusive list of job duties.

Qualifications

An equivalent combination of education and experience is considered.

• Minimum of four (4) years of experience in payroll processing.

• Bachelor's degree in Business, Finance, Accounting, Human Resources, or a related field.

• Strong knowledge of federal and state tax regulations.

• Experience with PeopleSoft Payroll highly preferred.

• Must be able to sustain knowledge of changing technology and industry practices as well as changes in wage and hour laws.

• Experience using AI tools is preferred.

Supervisory Responsibility

This position will not supervise employees.

Licenses and Certifications

Certified Payroll Professional (CPP) preferred.

Work Environment

While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.

Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds.

Travel

The ability to travel to various worksites and be on-call will be required.

Pay Transparency

The anticipated starting salary range for this role is $52,200.00 - $104,536.00

This position is eligible for an organizational performance based annual bonus, subject to board discretion and approval.

This position is eligible for an individual performance based annual bonus.

#LI-Hybrid

Benefits

At PenFed, we offer a robust benefits package designed to support you both personally and professionally. You'll have access to comprehensive health, dental, and vision plans; paid time off; and family-friendly benefits like paid parental leave, care support, and fitness center access. Financial wellness is encouraged through features like a 401(k) match, employee loan discounts, and fully paid life and disability coverage. We also support growth via education assistance, community involvement, and volunteer opportunities.

Our Purpose

Helping members achieve their dreams since 1935. Pentagon Federal Credit Union (PenFed) is one of America's largest federal credit unions, serving 2.8 million members worldwide with $29 billion in assets. PenFed offers market-leading certificates, checking and savings, credit cards, personal loans, mortgages, auto loans, and a wide range of other financial services, always with members' interests in mind. PenFed is federally insured by the NCUA and is an Equal Housing Lender.

Berkshire Hathaway HomeServices PenFed Realty, LLC is a full-service real estate company ready to assist our clients with buying, selling and renting a home. The company is a wholly owned subsidiary of PenFed Credit Union and is the largest independently-owned brokerage in the Berkshire Hathaway HomeServices network, placing us in the top 1% of all real estate brokerages in the country. With almost 60 offices and nearly 2,000 world-class sales professionals, we offer complete service coverage in Virginia, Maryland, the District of Columbia, Delaware, Pennsylvania, West Virginia, Florida, Tennessee, Kansas and Texas. In addition, we also offer specialized client services which include management of vacation properties and long-term rentals, corporate relocation services and national referral network.

Equal Employment Opportunity

PenFed management will maintain and observe personnel policies which will not discriminate or permit harassment or retaliation against a person because of race, color, creed, age, sex, gender, gender identity, gender expression, religion, national origin, ancestry, marital status, military or veteran status or obligation, the presence of a physical and/or mental disability or medical condition, genetic information, sexual orientation, and all statuses protected by applicable state or local law in all recruiting, hiring, training, compensation, overtime, position classifications, work assignments, facilities, promotions, transfers, employee treatment, and in all other terms and conditions of employment. PenFed will also prohibit retaliation against individuals for raising a complaint of discrimination or harassment or participating in an investigation of same. PenFed will also reasonably accommodate qualified individuals with a disability so that they can apply for a job or perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to PenFed. Contact human resources (HR) with any questions or requests for accommodation at View email address on click.appcast.io .