Executive Assistant 1

Job Description

Executive Assistant

At Dell, we understand that delivering solutions for customers around the globe requires meticulous attention to detail. Our Executive Administrative Support team plays a crucial role in ensuring our executives remain productive and our business operates smoothly worldwide.

Join us to do the best work of your career and make a profound social impact as a Executive Assistant on our Dell Technologies Ventures Team in Palo Alto, California

What you'll achieve

Performs administrative support and secretarial duties for a department or group. Prepares correspondence, presentations, and reports. Composes routine correspondence and memoranda. Maintains confidential records and information.

You will:

• Executive Support: Maintain Partners' calendars by efficiently planning and scheduling meetings, conferences, and travel arrangements , prioritize tasks effectively, handling them proactively and expeditiously, ensuring successful project completion even under tight deadlines, support expense report management, including submission for investing partners, travel and accommodations booking, and related coordination
• Office Administration: Welcome guests and partners warmly, in person and promptly addressing their inquiries and directing them as needed, manage day-to-day office tasks such as supply ordering, , and event or team catering coordination, maintain optimal office/kitchen supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, and expediting orders as required, Ensure proper operation of office equipment by performing preventive maintenance, troubleshooting malfunctions, and coordinating repairs as necessary, create purchase orders, handle invoice processing, and ensure timely follow-up on audit requests using Dell's internal systems efficiently

• Coordination and Facilitation: Facilitate and coordinate activities involving Dell's internal IT and Facilities teams, as well as external business partners, to support smooth office maintenance and operations
• Collaborative Contribution: Contribute to team efforts by accomplishing related tasks and goals, fostering a collaborative and supportive work environment, provide coverage for fellow administrative assistants during their absence from the office and run errands as needed (pickup/drop-off)

Take the first step towards your dream career

Every Dell Technologies team member brings something unique to the table. Here's what we are looking for with this role:

Essential Requirements

• Minimum of 3+ years of proven administrative experience

• Strong organizational skills with the ability to prioritize multiple tasks seamlessly and excellent attention to detail

• Strong interpersonal skills, capable of building relationships with stakeholders along with expert-level written and verbal communication skills

• Highly resourceful team player, also capable of working independently and the ability to thrive in a fast-paced and demanding environment

• Proficiency in Microsoft Office Outlook, Adobe Acrobat and virtual meeting platforms (Zoom, Teams) and exposure or familiarity with Travel and Expense systems

Desirable Requirements

• High adaptability and comfort with changing priorities
• Resourceful, with the ability to find solutions independently