Executive Assistant

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.Job Title:Executive AssistantReporting To:Senior Executive Assistant/Site Project ManagerWork Schedule:Onsite – Buffalo, NYMoog’s Commercial Aircraft Group (CAG) is seeking a highly organized, detail-oriented Executive Assistant for an onsite position in East Aurora, NY. In this role, you will support leaders across the site and assist with facility-level tasks. You will report to the Senior Executive Assistant/Site Project Manager.As an Executive Assistant, you will….Directly support approximately 15-20 Leaders in East Aurora byPreparing, submitting and tracking expense reportsCoordinating off-sites and making arrangements for out-of-town staffCoordinating and distributing group reports, memos, and informationMaintaining and ordering group supplies and/or other office equipmentDeveloping and managing contact lists and key external constituentsPay building expenses/invoicesScan and manage documentsPrepare invoices, print packing slips, and add sales ordersLiaise with and escalate issues to telecommunications vendor as neededManage CAG Moog store – ordering materials, paying invoices, selling itemsDraft communicationsAct as backup and assist the reception desk Administrative AssistantSupport Sr. Executive Assistant/Site Project Manager with site/facilities projects as needed, which may includeAssistance with seat assignment/floor plan coordinationEmergency process coordination and communication (snow delays, fire drills, power outages)Assistance submitting POs, capital requests, expenses for building projectsOther duties as assignedTo be considered for the role, here’s what you’ll typically need….Minimum five years of administrative, office management, or operations support experience, preferably supporting multiple leaders or teams simultaneouslyDegree preferred, relevant experience will be considered in lieu of degreeExperience with event, meeting, and vendor coordinationCustomer service orientation, confidentiality, and discretionMust be well organized, self-directed, and have excellent communication skillsFamiliarity with office equipment and technologyExperience with expense management systems and/or procurement and invoicing systems is a plusStrong experience in Microsoft Office, including Outlook, Word, Excel and PowerPointHow We Care for You:Financial Rewards: great compensation package, bonus opportunities, 401k matching, and the ability to participate in Employee Stock Purchase Plan (select locations), Flexible Spending and Health Savings Accounts.Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance.Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs.Culture: Warm, respectful, family-like environment driven by our 12 core values. Multiple Employee Resource Groups led by our employees, open and welcoming to all.#LI-CP1 #onsiteSalary Range Transparency:Buffalo, NY $27.88–$36.06 HourlySalary Range DisclaimerThe base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region-specific benefits.This position requires access to U.S. export-controlled information.EOE/AA Minority/Female/Sexual Orientation/Gender Identity/Disability/VeteranMoog is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at View phone number on click.appcast.io.No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal. Absent compliance with these pre-conditions resumes submitted directly to any Moog Inc. employee or affiliate will not qualify for fee payment, and therefore become the property of Moog Inc. #J-18808-Ljbffr