Administrative Associate III

Administrative Associate III

Agency: Prairie View A&M University

Department: College of Business | Accounting, Finance, Management Information Systems (MIS)

Proposed Minimum Salary: Commensurate

Job Location: Prairie View, Texas

Job Type: Staff

Job Description:

To support day-to-day operations of the Department of the Accounting, Finance, MIS. The Administrative Associate III, under general supervision, will assist the department head, dean and faculty with student advising/registration and graduation; to maintain records and provide customer service.

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

• Day-to-day operations of the department office with tasks including answering phone, e-mail, fax; prepare purchase requisitions for office supplies when needed; provide customer service to faculty, students, visitors.
• Input class schedules for fall, spring and summer registration in Banner; assign classroom to classes if not assigned by Ad Astra; update class schedules as directed by the department head.
• Help department head with graduation audits for winter, spring and summer graduation; prepare graduation audits for students who apply for graduation and prepare necessary course substitution forms as directed by the department head and submit the audits to the Office of the Registrar; prepare catalog waiver form as necessary.
• Enter faculty hiring proposals in Workday to hire faculty, and complete hiring proposals; prepare offer letters and MOAs for current and incoming faculty (full-time and adjunct) and end of the semester/year letter for non-TT faculty.
• Help the department with arranging campus visit of invited candidates/guests for faculty position (flight and hotel reservation, etc.); snacks and drinks for faculty meetings.
• Performs other duties as assigned by the department head.

Required Education and Experience:

• High school diploma.
• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Job Posting Close Date: 07/02/2026

Required Attachments:

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at View phone number on click.appcast.io or View email address on click.appcast.io should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.