Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Human Resources and Admin Specialist

Experts Plus Recruitment Services

Job Description

Job Description

A leading international technology and services organization is seeking a highly organized, compliance-driven, and proactive Human Resources & Administrative Specialist to manage HR operations, payroll administration, employee benefits, compliance, and office administration across multiple jurisdictions.

This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of processes, and values accuracy, confidentiality, and operational excellence.

Requirements

Talent Acquisition & Employee Lifecycle
  • Draft and manage job postings through LinkedIn, Indeed, and recruitment agencies
  • Coordinate interviews and support the hiring process
  • Prepare offer letters and onboarding documentation
  • Manage onboarding activities including I-9 verification, payroll setup, and benefits enrollment
  • Handle employee offboarding including final payroll coordination, COBRA processing, and system access removal
  • Enforce company policies and HR best practices
  • Address employee inquiries related to payroll, benefits, and retirement plans
  • Support managers with employee relations matters including performance management, disciplinary actions, and grievance handling
  • Monitor and report key employment-related issues to senior management
Payroll Administration (Multi-State & International)
  • Manage bi-weekly payroll processing for U.S. and Canada operations and bi-monthly payroll for international entities
  • Ensure accurate processing of payroll updates including new hires, terminations, bonuses, overtime, and salary adjustments
  • Process overtime in compliance with federal and state wage laws
  • Generate payroll reports and reconcile payroll data with Finance
Benefits Administration
  • Administer employee benefits programs including medical, dental, vision, disability, HRA/FSA, and retirement plans
  • Support leave management and employee benefit inquiries
  • Reconcile monthly insurance and benefits carrier invoices
  • Coordinate annual open enrollment activities and employee communications
  • Analyze compensation and benefits trends to support talent attraction and retention strategies
Compliance & Employment Law
  • Maintain up-to-date knowledge of U.S. employment laws and labor compliance requirements
  • Ensure compliance with FLSA, ADA, COBRA, state-specific leave laws, and other employment regulations
  • Review and update HR policies and procedures to maintain legal compliance
  • Maintain accurate employee records and confidential documentation
Office & Administrative Management
  • Act as liaison with external vendors, benefits providers, and office service providers
  • Manage office administration, building coordination, and vendor relationships
  • Oversee office access control and security systems
  • Maintain secure documentation and system credentials

Benefits

Qualifications & Experience
  • Bachelor’s degree in Human Resources, Business Administration, Finance, or related field preferred
  • 3–7 years of progressive HR and administrative experience
  • Proven experience managing payroll operations
  • Strong knowledge of U.S. federal and state employment law compliance
  • High attention to detail and financial accuracy
  • Excellent organizational and time management skills
  • Bilingual proficiency in English and Spanish required
  • Advanced proficiency in Microsoft Excel and HRIS systems
Technical & Core Competencies
  • Advanced Microsoft Office skills, particularly Excel
  • Payroll reporting and reconciliation
  • HRIS systems and employee database management
  • Benefits administration and compliance coordination
  • Document management systems
  • Strong communication and interpersonal skills
  • Ability to maintain confidentiality and professionalism at all times

Vacancy posted a month ago
Similar jobs that could be interesting for youBased on the Human Resources and Admin Specialist in Waltham, MA vacancy
  • $80k - $85k

     ...Information Specialist Health Advances is seeking a full-time Information Specialist to join the Knowledge Management team to assist...  ...creatively surveying Health Advances' internal holdings and external resources with results tailored to meet individual project objectives... 
    Suggested
    Permanent employment
    Full time
    Work at office
    Monday to Friday
    2 days per week

    Health Advances

    Newton, MA
    1 day ago
  • $54k - $59k

     ...Family Services located in Boston, MA is seeking a Developmental Specialist/Early Childhood Educator to join their team. As an Early...  ...development. Assess family and child strengths/resources, concerns, and progress. Act as a service coordinator for... 
    Suggested
    Daily paid
    Temporary work
    Work experience placement
    Work from home
    Flexible hours

    Thom Child & Family Services

    Wellesley Hills, MA
    1 day ago
  • $15 - $20 per hour

     ...Delivery Specialist Compensation Pay Range: $15.00 - $20.00 The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual, quarterly performance, or premiums may be paid in amounts ranging... 
    Suggested
    Hourly pay
    Minimum wage
    Local area
    Immediate start
    Remote work
    Flexible hours

    O'Reilly Auto Parts

    Watertown, MA
    1 day ago
  • Job Description The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary Responsible for overseeing employees and...
    Suggested
    Full time
    Temporary work
    Apprenticeship
    Work at office

    Elijahhouseliving

    Waltham, MA
    4 days ago
  • $22 per hour

     ...Looking For: Are you the Assistant MAP Specialist we have been looking for? In this...  ...to employee engagement groups, self-care resources, and an Employee Assistance Program....  ...Experience working in a residential, human services, or behavioral health setting.... 
    Suggested
    Hourly pay
    Full time

    Justice Resource Institute

    Waltham, MA
    23 hours ago
  • $97.99k - $108.88k

    Community Relations Manager Eversource will not offer immigration-related sponsorship for this position (e.g., H-1B, O-1, J-1, TN, E-3, etc.). Applicants requiring visa sponsorship to start employment with Eversource will not be considered. Role and Scope of Position...
    For contractors
    H1b
    Work at office
    Local area
    Remote work
    Night shift
    Weekend work
    Afternoon shift

    Eversource

    Waltham, MA
    4 days ago
  • $22 per hour

     ...Job Description Position Purpose: The Asset Protection Specialist is primarily responsible for preventing financial loss caused by theft and fraud and supporting safety and environmental program compliance in their assigned store/multiple stores. They utilize tools... 
    Local area

    Home Depot

    Watertown, MA
    3 days ago
  •  ...Mental Health Specialist (Full-Time) Mental Health Specialists partner with the clinical team to provide therapeutic care and help create a safe, structured, and supportive environment for children, adolescents, and families. In this role, you will build skills in... 
    Full time
    Temporary work
    Night shift
    Afternoon shift

    Franciscan Children's

    Brighton, MA
    4 days ago
  • $60 - $63 per hour

    Senior Technical Recruiter at Talent Group The Pharmacovigilance Scientist will support safety surveillance and signal management activities across clinical and post-marketing products. This role partners closely with PV Physicians and cross-functional teams to manage ...
    Contract work

    Talent Groups

    Waltham, MA
    18 hours ago
  • $60k

     ...America. About This Role The Accounts Receivable (AR) Specialist is responsible for managing the full billing and collections cycle...  ...by the Socomec North America Talent Acquisition team and other human reviewers. No automated or AI-based systems are used to make... 

    Socomec

    Watertown, MA
    1 day ago
  • $26.63 - $38.7 per hour

     ...? No Licenses and Credentials Certified Child Life Specialist [CCLS] - Association of Child Life Professionals Child Life...  ...require accommodation in the job application process may contact Human Resources at (***) ***-****. Mass General Brigham Competency Framework... 
    Hourly pay
    Daily paid
    Remote work
    Shift work

    Mass General Brigham

    Newton, MA
    2 days ago
  • $75k - $85k

     ...Asset Management Specialist Renovo Solutions is a nationwide healthcare technology management company. We offer a range of opportunities for technicians to grow within the company. With a presence in 40+ states, we provide comprehensive solutions for managing & maintaining... 
    Full time
    Work at office
    Local area
    Relocation

    Renovo Solutions

    Lexington, MA
    6 hours ago
  • $15 - $20 per hour

     ...Delivery Specialist Compensation Pay Range: $15.00 - $20.00 The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual, quarterly performance, or premiums may be paid in amounts ranging... 
    Hourly pay
    Minimum wage
    Local area
    Immediate start
    Flexible hours

    O'Reilly Auto Parts

    Waltham, MA
    18 hours ago
  • $75k - $80k

     ...Senior Events Specialist As a Senior Events Specialist, you'll partner with a collaborative marketing team to plan and deliver a portfolio of firm-hosted events, conferences, sponsorships, and strategic marketing initiatives. Working alongside the events team, you'... 
    Full time
    Shift work
    Afternoon shift

    BerryDunn

    Waltham, MA
    3 days ago
  •  ...encourage you to apply! What We Value Client Commitment Integrity A Will to Win Teamwork Personal Accountability Passion Intake Specialist Are you passionate about helping people and being the first step in connecting clients with legal support? We’re looking for a friendly... 
    Full time
    Work at office

    Altman Nussbaum Shunnarah Trial Attorneys

    Newton, MA
    1 day ago
  •  ...Employment Specialist Young Adult Services Show your passion by empowering youth and families when joining the Wayside team! Wayside is one of Massachusetts' most respected youth and family-serving agencies, supporting more than 6,000 youth and families annually across... 
    Full time
    Part time
    Apprenticeship
    Relocation package

    Wayside Youth & Family Support Network

    Arlington, MA
    18 hours ago
  • Newly Weds Foods in Watertown, MA is hiring for a production/packaging role at our Watertown plant. You will set up the packaging line, verify bags and batch details, and help meet customer orders. Training is available, with emphasis on safety and efficiency. Overtime ...
    Night shift
    Weekend work

    Newly Weds Foods- Watertown, MA

    Watertown, MA
    5 days ago
  • Greystar Worldwide, LLC is seeking a Leasing Specialist to coordinate marketing, leasing and renewal strategies for occupancy goals. You will greet prospects, conduct tours, process applications, perform credit checks, and prepare move-in packages to ensure a smooth lease... 
    Worldwide

    Greystar Worldwide, LLC

    Arlington, MA
    2 days ago
  • Stonebridge is seeking a Laundry Attendant in Watertown, MA to manage soiled linens and distribute clean linen for hotel operations. You will operate industrial laundry equipment, keep the work area clean, and ensure linen quality meets standards. The role requires lifting...
    Flexible hours
    Afternoon shift

    Stonebridge

    Watertown, MA
    5 days ago
  •  ...Chassis Components is well-regarded for its quality products and reliable service.  What you can look forward to as a Lead EHS Specialist:  Supports the Newton facility and corporate functions for all matters relating to Environmental, Health, and Safety.... 
    Local area

    ZF Friedrichshafen

    Newton, MA
    more than 2 months ago
  • Moore is a data-driven constituent experience management (CXM) company, delivering supporter experiences across platforms and devices for education, associations, political, and commercial sectors. The Donor Ambassador manages a mid-level donor portfolio, nurturing relationships...
    Part time

    Moore

    Lincoln, MA
    5 days ago
  • O'Reilly Auto Parts in MA is seeking a Delivery Specialist to operate store vehicles, deliver parts to professional customers, and collect COD payments. The role emphasizes safe driving, record-keeping, and providing excellent customer service. Bilingual candidates are... 

    O'Reilly Auto Parts

    Waltham, MA
    2 days ago
  • Citizens Bank seeks a customer-focused banker to build relationships and provide trusted financial guidance. You will help customers with spending, saving, borrowing and investing needs, while introducing digital and mobile banking tools. You will collaborate with Wealth...
    Afternoon shift

    Citizens Bank

    Waltham, MA
    3 days ago
  • A retail service organization is seeking Coffee Demonstrators/Selling Specialists in Watertown, MA. The role involves engaging customers, explaining product features, and driving sales. Ideal candidates should have strong communication skills and a professional, energetic... 
    Flexible hours
    Weekend work

    MCG

    Watertown, MA
    4 days ago
  • $73.5k - $136.5k

    Director, Manufacturing Science & Technology Description We are seeking an experienced MS&T Process Specialist to join Mariana's Manufacturing Science and Technology organization, advancing personalized medicine and radiopharmaceuticals. This role serves as the subject... 
    Immediate start
    Shift work

    Mariana Oncology

    Watertown, MA
    5 days ago
  • Newton-Wellesley Hospital in Newton, MA seeks an attentive Patient Registration Clerk to accurately collect patient information, verify insurance coverage, and ensure compliance with regulatory requirements. The role supports junior staff and helps resolve day-to-day registration...

    Newton-Wellesley Hospital

    Newton, MA
    1 day ago
  • Rockland Trust, located in Arlington, Massachusetts, is seeking a proactive Teller to support customer relationships and transaction processing. This role involves cross-selling bank products, providing excellent customer service, and achieving sales goals while maintaining...

    Rockland Trust

    Arlington, MA
    2 days ago
  • Newly Weds Foods is hiring for our Watertown plant to support the packaging line and production of food coatings used in chicken tenders, fish sticks, onion rings, and more. You will help verify ingredients bagged and assist in meeting customer orders. Training is available...
    Night shift

    Newly Weds Foods

    Watertown, MA
    5 days ago
  • Eliot Community Human Services is seeking a compassionate Behavioral Specialist I to join our Adult Community Clinical Services (ACCS) team in Massachusetts. You’ll provide supportive interventions for adults facing mental health challenges within residential or community... 

    Eliot Community Human Services

    Arlington, MA
    1 day ago
  • $31.25 - $36.06 per hour

     ...ready to find and seize opportunity, you'll find the support and resources here to truly thrive. TG Gallagher is the leading provider of...  ...Gallagher places great value on health and safety. The Safety Specialist will support our company's core safety values by maintaining... 
    For subcontractor
    Work at office
    Local area
    Flexible hours

    TG Gallagher

    Waltham, MA
    5 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Human Resources and Admin Specialist. Be the first to apply!