Onboarding Specialist

Overview GHX is seeking an Onboarding Specialist to join the People Excellence team to foster a positive and rewarding new hire experience for all incoming employees. As the Onboarding Specialist, you will be responsible for managing all aspects related to the onboarding of new employees and serve as the main point of contact for internal employees transitioning to new roles. In this role, you will partner with Talent Acquisition starting at the post-offer stage through a new hire’s first 90 days to ensure seamless logistics, a fast track to role proficiency and instill confidence in the new hire as they navigate their new role. The ideal candidate is an energetic, polished communicator who thrives in front of an audience — whether facilitating large-scale New Hire Orientation events, leading training sessions, or hosting employee social events that bring our culture to life. This person will perform a variety of human resource activities with a positive, self‑motivated, and organized approach. Role Responsibilities Connect with all new hires post-offer to guide them through the new hire process roadmap. Manage a best-in-class quarterly in-person New Hire Orientation (NHO) program including full-cycle event project management: venue logistics, speaker coordination, run-of-show scheduling, A/V and technology setup, and post-event evaluation. Set all pre-Day 1 hiring manager and team meetings including virtual and live New Hire Orientation sessions. Work with hiring teams and managers to create and deliver personalized welcome experiences for new hires. Prepare New Hire Quick Start Guides for leadership hires in partnership with the hiring manager. Maintain and develop new hire swag including shipment of personalized welcome materials. Live Events, Training & In-House Public Speaking Lead and facilitate in-person and virtual training sessions for new hires and cross-functional teams. Serve as a company ambassador and in-house public speaker at employee-facing events including town halls, onboarding kick-offs, and company-wide programs. Plan, coordinate, and host employee social events such as new hire happy hours, team-building activities, and milestone celebrations. Partner with internal stakeholders and leadership to develop event programming, talking points, and presentations that align with the employee value proposition. Manage end-to-end logistics for all onboarding-related live events: budget tracking, vendor coordination, attendee management, space reservations, catering, and post-event follow-up. Program Administration & Compliance Manage all onboarding new hire modules in the GHX HRIS, Dayforce. Administer background check, eVerify, and credentialing processes. Maintain accurate documentation of work authorization in accordance with applicable federal, state, and local law. Train new hires to navigate the HRIS including reviewing pay and benefit information. Work with new hires to ensure compliance training is complete within a standard SLA across the business. Partner with ET to ensure and track new hire hardware delivery, system setup, and cross-functional team training sessions. Assist new hires with additional programs such as T&E, corporate credit cards, and navigating the GHX Hub. Prepare and maintain 30-day, 60-day, 90-day, and annual employee check-in surveys in Microsoft Office and Glint. Manage and update all internal trackers that monitor new hire and program milestones. Audit onboarding materials and programs quarterly for marketing and company updates. Cross-train with the Talent Acquisition team on relevant back-up assistance and special projects. Role Requirements Four or more years of progressive HR experience, building and executing employee-centric programs in support of an employee value proposition preferred. Two or more years leading a new hire orientation or similar large-scale live event program, including full project management of event logistics. Demonstrated experience planning and managing live events and in-person training sessions, including vendor management, scheduling, on-site coordination, and post-event follow-up. Confident and polished public speaker, comfortable presenting to groups of all sizes in professional settings. Proven ability to plan and host employee social and engagement events that strengthen community and culture. Experience providing a high level of employee or customer service, including meeting specific KPIs. Associate’s degree and/or a combination of relevant education and work experience. Demonstrated ability to maintain confidentiality and meet deadlines. Professional use of relevant software packages such as MS Office, HRIS, and ATS. Preferred Experience Experience guiding new hire onboarding in a tech company environment. Experience working with C‑Suite executives on employee programs and events. Proven ability to represent an employer brand in high-visibility, public-facing internal events. BA/BS in a relevant area such as HR, Communications, Business, or Organizational Development. Software package experience including Dayforce, Greenhouse, Concur, and Oracle. Estimated salary range: $65,000 – $81,000 Other rewards and benefits include: health, vision, and dental insurance, accident and life insurance, 401k matching, paid‑time off, education reimbursement, and other perks. Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, "GHX") provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. This EEO policy applies to all terms, conditions, and privileges of employment, including hiring, training and development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement. GHX believes that employees should be provided with a working environment which enables each employee to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. GHX expects and requires the cooperation of all employees in maintaining a discrimination and harassment‑free atmosphere. #J-18808-Ljbffr