Athletics Assistant (26-27)

Secretary Athletics (0423)

Provide secretarial and support service for the Executive Director, Directors, and the Assistant Director. Coordinate and organize routine office functions.

College hours, high school diploma or GED

Proficient typing, word processing, and file maintenance skills

Excellent organization, communication, and interpersonal skills

Minimum five years office experience

Ability to compose correspondence

Competent with word processing and database software

Excellent telephone and people skills

Ability to work with and maintain confidential records

Creative ability to design brochures

Three years secretarial experience, preferably in a public education environment.

Answer phones and greet visitors, take reliable messages, and route to appropriate staff

Prepare correspondence, forms, reports, etc., for the department head and other staff members

Compile pertinent data as needed when preparing various state and local reports

Maintain physical and computerized department files

Open and distribute mail.

Compile athletic schedules as needed.

Maintain game schedules.

Assist the other support staff as needed.

Assist with preparation of Season Ticket Sales.

Assist with the preparation of purchase orders and payment authorizations.

Receive, sort, and distribute mail and other documents to department staff.

Assist with the processing of temporary employee timesheets for payment.

Prepare facility and maintenance requests.

Maintain forms control and ordering of office supplies.

Compose letters/memos and type all other department correspondence as needed.

Create and update coaching addresses and stipend database.

Make necessary travel reservations for department, regional competitions and playoff games.

Maintain the confidentiality of information.

All other duties as assigned.

Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions and prolonged use of computer.