Administrative Coordinator

Job Description

Job Description

Cypress Creek Golfers’ Club is a public golf course and home to Creekside Landing restaurant. We’re looking for a sharp, tech-proficient Administrative Coordinator who can keep up with the pace of a multi-operation hospitality environment — and bring genuine social media savvy to help us grow our community presence.

Key Responsibilities

Administrative Support

•      Provide day-to-day administrative support directly to ownership

•      Support the Restaurant Manager as needed across operational tasks

•      Maintain organized digital and physical records

•      Prepare reports, presentations, and internal communications

Membership, Billing & Club Systems

•      Support membership follow-up and record management in Club Caddie

•      Maintain accurate member accounts, dues records, and billing profiles

•      Process and reconcile member billing cycles, including statement preparation and payment tracking

•      Assist with deposit recording and reconciliation across membership and restaurant accounts

•      Respond to member billing inquiries with accuracy and professionalism

•      Coordinate with ownership on outstanding balances, adjustments, and account corrections

•      Handle all member communications with discretion and a service-first mindset

Social Media & Marketing

•      Manage social media accounts with consistent, engaging, on-brand content

•      Create flyers, digital graphics, and promotional materials using Canva

•      Schedule and publish content via Buffer across META platforms

•      Assist with website updates and maintenance through Wix

•      Support marketing campaigns and club communications end-to-end

Financial & Bookkeeping Support

•      Process approved vendor invoices and maintain accounts payable documentation

•      Support light bookkeeping and financial tracking

•      Maintain strict confidentiality of all financial information

HR & Onboarding

•      Prepare employee orientation paperwork and maintain onboarding files

•      Administer HR tasks and employee records through ADP

Qualifications & Attributes

Qualifications

•      Strong organizational and time management skills

•      High attention to detail and accuracy

•      Professional written and verbal communication

•      Ability to prioritize in a dynamic, multi-operation environment

•      Self-motivated and dependable

•      Flexible availability — 40 hrs/week with scheduling adaptability

•      Hospitality, restaurant, golf, or club experience preferred

Personal Attributes

•      Positive, team-oriented attitude

•      High level of discretion with sensitive information

•      Strong accountability and follow-through

•      Solutions-focused mindset

•      Comfortable supporting ownership and multiple leaders

•      Proactive — spots what needs doing without being asked

\nCompany Description

Creekside Landing Restaurant at Cypress Creek Golfers Club is a locally owned restaurant and golf club in Smithfield, VA, serving members, golfers and the local community. We offer a fun, team-focused environment with daytime and evening hours, special events and opportunities to grow with our business.

Company Description

Creekside Landing Restaurant at Cypress Creek Golfers Club is a locally owned restaurant and golf club in Smithfield, VA, serving members, golfers and the local community. We offer a fun, team-focused environment with daytime and evening hours, special events and opportunities to grow with our business.