Bilingual Administrative Assistant

Job Description The Bilingual Administrative Assistant plays a critical role in supporting the janitorial and facilities management team within the Manufacturing/Semiconductor industry, with a strong emphasis on payroll processing, high-volume data entry, and financial accuracy . This position ensures timely and precise handling of employee timekeeping, payroll inputs, billing data, and compliance documentation while maintaining smooth administrative operations and effective communication between staff, vendors, ABM leadership, and client stakeholders. Pay: $25 - $30 per hour The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management. Responsibilities Payroll & Data Entry (Primary Focus): Accurately review, verify, and enter large volumes of employee timesheets into payroll systems. Process manual payroll for a large workforce, ensuring compliance with company policies and deadlines. Maintain and update payroll records, ensuring all data is accurately captured, digitized, and stored. Perform high-volume data entry across payroll, billing, and operational systems with exceptional attention to detail. Identify and resolve discrepancies in timekeeping, payroll entries, and billing data. Support payroll audits by maintaining organized and accurate documentation. Financial & Billing Support: Assist with invoice processing, expense tracking, and budget monitoring. Ensure billing data is properly coded, allocated, and entered into internal systems. Collaborate with internal teams to ensure accuracy between payroll, billing, and financial reporting. Administrative Support: Maintain records of janitorial staff schedules, attendance, and work orders. Prepare reports, memos, and correspondence related to payroll, staffing, and operations. Manage inventory of cleaning supplies and assist with purchase order processing. Scheduling & Coordination: Assist with scheduling janitorial staff for daily operations and special projects. Provide support during high-volume onboarding, including answering employee questions and assisting with I-9 completion. Coordinate with vendors for services and supply deliveries. Compliance & Documentation: Maintain accurate records for payroll, audits, and compliance requirements. Ensure adherence to company policies, labor regulations, and health & safety standards. Support internal and external audits by organizing and providing required documentation. Communication: Serve as a key point of contact for payroll-related inquiries from employees and management. Communicate clearly with team members, vendors, and leadership to resolve issues efficiently. Provide bilingual (Spanish/English) support to frontline staff. Qualifications High school diploma or equivalent (Associate degree preferred). Bilingual (Spanish & English) required. 1-3 years of experience in administrative support with heavy payroll and data entry responsibilities . Proven experience processing payroll for a large employee population. Strong data entry skills with a high level of speed and accuracy. Experience reviewing and validating timesheets and payroll data. Familiarity with payroll systems and Microsoft-based tools. Advanced proficiency in Microsoft Excel (formulas, data organization, spreadsheets). Experience supporting billing processes and financial data tracking. Strong organizational and time-management skills with the ability to meet strict deadlines. Ability to maintain confidentiality when handling sensitive payroll information. Effective communication and collaboration skills in a fast-paced environment. Desired Skills Experience in facilities, janitorial, or large workforce environments. Knowledge of labor compliance, timekeeping systems, and payroll regulations. Familiarity with inventory and procurement systems. Strong problem-solving skills and attention to detail. Customer service mindset with the ability to handle employee inquiries professionally. About Us ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM. ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now. For more information, visit