Accounts Payable and Receivable Specialist

Job Description

Job Description

Title: Accounts Payable and Receivable Specialist

Location: Portland, OR

Reports to: Accounting/Procurement Specialist

FLSA: Non-Exempt

About Rensa:

Rensa Filtration is a family of companies dedicated to air filtration. By investing in innovation and the people who drive it, we manufacture, market, and distribute best-in-class solutions in the United States , Canada and Europe that keep environments safe and industries thriving.

What We Do

• We improve the environment - making indoor and outdoor environments cleaner by eliminating process contaminants through superior products and media.

• We drive innovation in air filtration – by investing in the people and companies that develop the solutions that today’s world demands – to bring those innovative products to market so that our customers can bring maximum value and safety to the facilities and businesses they serve.

SUMMARY

The Accounts Payable and Receivable Specialist is an integral role in the Accounting Department at Air Filters Northwest (AFNW) and AFNW Services II, LLC.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable

• Process vendor bills, Matching PO/Packing slip with invoices

• Check/ACH/Wire Payments
• Resolve payment discrepancies with vendors
• End of Month A/P reconciliations (GL, subledgers, closing entries)
• Employee credit card reconciliations
• Manage vendor accounts
• Sales Tax Payments per schedules.
• Additional A/P tasks as needed.

Account Receivable

• Generate Customer Invoicing:
  1. Work with Techs on inventory discrepancies between software and pull slips
  2. Invoice per job packets of signed packing slips, work orders, purchase orders, pull slips, quotes
  3. Invoice per directions (email, physical, portal)
  4. Credit memos
• Manage customer accounts
  1. Resolve discrepancies with customers (short pay)
• Apply customer payments
• Manage past due payment collections
• Manage Sales Tax collections
• End of Month A/R reconciliations (GL, Subledgers, closing entries)
• Bank deposits
• Additional A/R tasks as needed.

Administrative

• Manage credit applications and approvals
• Manage vendor credit applications
• Setup sales tax accounts
• Maintain customer sales tax exemptions, certificates, permits.
• Research new sales tax areas
• Use of QuickBooks Desktop and NetSuite
• W9 & 1099 compliance
• Filing documentation
• Additional administrative tasks as needed

Must meet KPI’s outlined by Manager such as service level agreements of account set up and maintenance, cash application timeliness and accuracy and billing deadlines.

Required Skills/Abilities

• At least 2 years of Accounts Payable and Receivable tasks including a combination of Billing, Cash Application, Collections and New Customer onboarding
• Experience in a Distribution environment
• High volume cash application with lockbox experience required
• Proficient in MS suite of programs, especially Excel, Word & Outlook
• Experience with QuickBooks Desktop and Netsuite a plus
• Ability to learn and adapt to our ERP system.
• Detail oriented and extremely accurate when completing work
• Strong interpersonal, organizational and follow-through skills
• Clear and positive communication with customers and the internal working team
• Ability to set priorities and multitask.
• Responsible, independent, and self-motivated, and dependable

Preferred Skills/Abilities

• Background in multi-entity with intercompany transactions
• Knowledge of sales/use tax & W9/1099 reporting
• Knowledge of credit/collections

Education and Experience

• High School diploma, or equivalent
• Associate degree or higher preferred

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer