Office Assistant

Office Assistant

Report To: Office Manager

Department/Program: Early Childhood Education Center (ECEC)

Organization Name: Associated Students, San Francisco State University

Days/Hours & Duration of Job: Schedule to be determined. Up to 20 hours/week

Wage/Salary: $ 23.50hr

Desired Employment Start Date: August 20th, 2026

Application Deadline: July 26th, 2026

Requirement: Must be a Student at San Francisco State University

About Early Childhood Education Center

Our primary goal is to assist student parents attain their educational goals by providing appropriate care for their young children in a high-quality, convenient and affordable educational setting. Our educational philosophy draws upon a variety of educational approaches to support each child's optimum growth and development as well as make children's learning visible.

Position Details

Under general direction of the Center Director and direct supervision of the ECEC Office Manager, the Office Assistant will perform a variety of tasks integral for the smooth operation of the Center and front desk.

Essential Job Functions

Safety

• Monitor the entry and exit of all adults and children
• Maintain daily enrollment records-ensure all children are signed-in/out
• Identify visitors, maintain the sign-in log and ask adults to wear a badge
• Sanitize front door & handles on a daily basis

Clerical

• Serve as the Center's receptionist such as answering phones and assisting visitors
• Inform new clients of Center services and application process, and assist them with referrals
• General clerical tasks, data entry, copying, laminating, answering, faxing, filing, etc.
• Create and organize child, parent, and employee files
• Inventory and order office and custodial supplies as needed with various vendors on a weekly basis
• Assist in locating substitute teachers when a staff member is absent
• Data entry as assigned - using Microsoft and Google suite
• Safe usage and operation of office machinery (copy and fax machine, printer, laminating machines)
• Assist Director, Office Manager, Assistant Directors and Head Teacher's with various tasks
• Maintain the Center's main calendar along with provide blank calendars to the family and conference rooms
• Fill out check requisitions for all accounts payable
• In the absence of the Office Manager the Office Assistant will reconcile the credit card purchases with receiving records and the credit card bill

Physical

• Accept, prep and assist with snack/lunch distribution
• Date stamp and distribute mail/packages to appropriate personnel
• Maintain a clean and organized lobby
• Sweep and clean patio and entrance way of lobby on a daily basis
• Clear staff lounge counters on a daily basis prior to Center opening
• Assist Assistant Directors with Center opening/closing procedures
• Additional Duties as assigned

Qualifications

• Knowledge of basic Microsoft Word and Excel XP preferred but not necessary
• Must be organized, able to prioritize, multi-task and take initiative in a busy, central workstation
• Must be able to take directions and execute them
• Must have excellent oral and written communication skills
• Must be able to remember the names of and interact with children and parents of a wide variety of ages
• Must be able to work effectively in high-stress situations.

Work Environment

Workstation is in the lobby of the AS Early Childhood Education Center a campus-based, indoor-outdoor childcare facility serving 100 children and their families on a daily basis and who range in age between 4 months and 5 years.

Physical Effort

Hearing and speaking to exchange information with parents, staff and children Bending at the waist for lifting supplies and/or children weighing up to 50 pounds Move quickly and easily from sitting to standing and visual scanning of everyone entering or exiting the facility.

Application Instructions:

Please complete an application via our Application Portal. A resume must also be submitted along with the application to be considered for the position. Cover letter is optional.

Associated Students of San Francisco State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.