Executive Assistant: Senior Executive Support Founding Principal

Executive AssistantThis is a senior Executive Assistant role supporting one of By Landmark's founding Principals. You will be the person who makes leadership run — managing a complex calendar, anticipating what's needed before it's asked for, and operating with the discretion and judgment that come from real experience in high-level executive support.You will work in close partnership with the other Principal's Executive Assistant and the broader support team to keep executive operations running smoothly across the portfolio. Your home base is our Plainfield, NJ office, and you will travel to Landmark properties as the work requires. Some personal support for the Principal, primarily related to travel and business-adjacent functions, is part of the role.The right person for this job is polished but not precious, organized but adaptable, and confident enough to take initiative without needing to be told when to step in.Executive Support & Calendar ManagementOwn and manage the Principal's calendar — resolving conflicts, shifting priorities, and protecting time with judgment and flexibilityDraft, edit, and prepare correspondence, presentations, reports, agendas, talking points, bios, and professional documents with a high level of accuracyManage email and communications flow, ensuring timely responses and clear prioritizationPrepare materials and coordinate logistics for meetings, appointments, executive gatherings, and travel — including itineraries and accommodations for both business and personal needsHandle expense tracking, invoice coordination, and administrative financial tasksCoordination & OperationsPartner with the other Principal's Executive Assistant to ensure seamless day-to-day executive operationsMaintain the Plainfield, NJ Home Base office — organized, prepared, and reflective of the Landmark brandSupport operational and administrative needs across By Landmark venues, traveling to properties as neededCoordinate social gatherings, philanthropic initiatives, company functions, and family-related appointments with discretionPlan and execute executive meetings, retreats, and company events end-to-end — logistics, preparation, and follow-upProjects & RelationshipsOversee special projects and initiatives from kickoff through completion — tracking progress, flagging issues before they surface, and providing timely updatesMaintain strong working relationships across departments, venues, vendors, and external partnersHandle highly sensitive and confidential information with absolute discretionWho We're Looking ForRequired5+ years of experience in executive assistant or senior administrative support rolesExceptional organizational skills and attention to detail — you catch things others missStrong written and verbal communication, including editing and document preparationDemonstrated ability to manage confidential information with discretion and integrityProficiency with Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and Adobe AcrobatFlexibility to work beyond standard hours, including evenings and weekends, consistent with the rhythm of a hospitality organizationValid driver's license and ability to travel between venuesPreferred7+ years of executive support experience, ideally supporting C-suite or principal-level executivesBackground in hospitality, lifestyle, luxury, or fast-paced service environmentsExperience coordinating events and managing logistics for executive functionsFamiliarity with accounting basics, expense management, and financial reportingBachelor's degreeHow You OperateYou are calm under pressure, precise in execution, and intuitive about what leadership needs before they say it. You navigate different personalities and high-stakes moments with composure and professionalism. You take pride in making things run seamlessly — and you understand that in hospitality, the details are the whole game.Scope & LogisticsBased at the Plainfield, NJ Home Base office, with regular travel to Landmark properties across New Jersey and Eastern PennsylvaniaThis role operates on hospitality time — flexibility for evenings, weekends, and event schedules is part of the job, not the exceptionPhysical requirements include extended desk work, venue visits, occasional lifting up to 25 lbs (event supplies, presentation materials), and working across office, restaurant, and event settingsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.Compensation & BenefitsBase salary: $65,000 – $85,000, commensurate with experience401(k) with company matchComprehensive health insurancePaid sick and vacation daysDining privileges across all Landmark propertiesProfessional development opportunitiesParticipation in the Art of Hospitality Workers Alliance and community impact initiativesEqual OpportunityBy Landmark Hospitality is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.