Executive Assistant

Job Description

Job Description

Executive Assistant

Strom Architecture

West Fargo, ND

Full-Time

About Strom Architecture

Strom Architecture is a full-service architecture and design firm creating residential and boutique commercial spaces across the Upper Midwest. Founded by Principal Architect Jackson Strom, AIA, the firm works from a repurposed Quonset along the Sheyenne River in West Fargo, North Dakota, with additional offices in Detroit Lakes, Minnesota, and Sioux Falls, South Dakota. Its studio reflects the values that guide its work: simplicity, connection to place, and enduring design.

Strom's portfolio spans custom homes, lake homes, condos, and commercial projects in North Dakota, South Dakota, Minnesota, Montana, Nebraska, Iowa, Arizona, and New Jersey. The firm's work has been featured in Forbes, Artful Living, Lake Home, Prairie Business, and 605 Magazine, and Strom was named to Forbes' 2026 America's Best-in-State Residential Architects list.

The firm's promise to clients is simple: full transparency, immersive collaboration, inspired results. Every time. A team of architects, interior designers, project managers, and planners carries that promise into every project and works closely with homeowners and business owners from first sketch to move-in.

About the Opportunity

Strom Architecture is seeking an experienced Executive Assistant to support Founder and Principal Architect Jackson Strom. This is a newly created role, and the person who steps into it will shape how executive support works at a growing, three-office firm.

The Executive Assistant will protect the Founder's time so he can focus on client relationships, design leadership, and the firm's growth. That means owning his calendar, travel, and communications, preparing him for meetings, and following through on the details that keep projects and relationships moving. Working alongside the Operations Manager, this person will also build the systems and processes that a first-of-its-kind role needs.

The ideal candidate is organized, discreet, and comfortable in an entrepreneurial, creative environment where priorities shift often. They anticipate needs before they are voiced, communicate with polish on the Founder's behalf, and take pride in representing a firm known for its client experience.

Key Responsibilities to Achieve Success

The Key Accountabilities for the position include but are not limited to the following:

Executive Support & Calendar Management

• Independently manage the Founder's calendar, inbox, and daily, weekly, and monthly priorities, protecting time for client work, design leadership, and firm strategy.
• Act as the Founder's primary point of contact with clients, consultants, contractors, and internal team members.
• Draft, prepare, and edit correspondence, proposals, presentations, and internal communications in the Founder's voice.
• Maintain strict confidentiality of client, financial, and personal information.

Client Experience & Relationship Management

• Support the firm's client experience by coordinating client meetings, site visits, and follow-up communication with warmth and professionalism.
• Track open items and commitments across the Founder's active projects so nothing falls through the cracks.
• Help maintain client and prospect records and support follow-up on new inquiries.

Travel & Meeting Coordination

• Arrange travel, transportation, and itineraries for the Founder across the West Fargo, Detroit Lakes, and Sioux Falls offices and out-of-state project sites.
• Coordinate internal and external meetings, including agendas, materials, logistics, and documented next steps.
• Manage expense documentation and reconciliation for the Founder's travel and business activity.

Systems, Projects & Firm Support

• Design and implement the administrative systems, workflows, and documentation this new role requires, in partnership with the Operations Manager.
• Organize and maintain key firm documents, files, and records.
• Support special projects as assigned, such as award submissions, media and marketing coordination, events, and community engagement.
• Help leadership use executive support well by building routines for delegation, priority-setting, and follow-through.

Requirements of the Position

Education & Experience

• Bachelor's degree preferred in Business Administration, Communications, or a related field, or equivalent work experience
• 5+ years of executive-level administrative support, preferably in architecture, design, construction, real estate, or professional services

Skills & Knowledge

• Discretion and confidentiality with sensitive client, financial, and personnel information
• Exceptional written and verbal communication skills, with a polished, client-facing presence
• Strong organization, attention to detail, and time management across multiple priorities and stakeholders
• Proactive and resourceful in anticipating needs, resolving issues, and building new processes from the ground up
• Proficiency with Microsoft 365 or Google Workspace; experience with CRM or project management software is a plus
• Ability to work independently and collaborate with a creative, close-knit team

Compensation & Benefits

• Competitive salary based on experience
• Health and Vision Insurance
• 401(k) with 4% match
• Paid Time Off (Vacation and Sick Leave)

The Search

Sagency, an executive search and leadership consulting firm, has been retained for this Executive Assistant search.

Sagency consultants will review and evaluate all interested parties to help the hiring team review a final group for consideration.

The search will be conducted in a professional manner and all potential candidates will be given consideration. Candidate conversations and information will be handled with great discretion and confidentiality. Sagency and Strom Architecture are equal-opportunity employers.

If after reading this Opportunity Profile, you feel that your experience, skills, and passion are a good match for the organization and this role, we would like to engage with you. Please read below for the first part of the application and selection process.

Initial steps of the application and selection process:

Step 1: Interested candidates complete the online application.

• Upload your resume.
• The online application will be posted until the position is filled.

Step 2: A Sagency Executive Search Consultant may schedule an initial phone call with qualified applicants.

Step 3: A Sagency Executive Search Consultant will schedule a 60-minute interview with select candidates.

Step 4: If you are selected and choose to move on to interviews with our client, you will be asked to complete an online assessment.

Step 5: First-round interviews with the client.

Thank you for your time and your interest in this role.