Finance Senior Procurement Specialist

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Everlaw is looking for a Senior Procurement Specialist to join our Finance team. You will be responsible for owning the purchasing policy and processes within Everlaw. You'll coordinate with multiple teams to enforce corporate policies and processes that enable efficient vendor review, selection, and management. Reporting to the Controller, you will have a great opportunity to work across the organization to develop a company-wide purchasing workflow as Everlaw continues to grow. Moreover, you will have the opportunity to amaze everyone with your understanding of process-driven growth while supporting Everlaw's meaningful work in the industry, valuing truth and helping our users discover it.

At Everlaw, our mission is to promote justice by illuminating truth. Our company culture is open and democratic, and we're committed to the professional growth of our team members, offering an annual learning and development stipend and regular check-ins with managers regarding career goals. If you're looking for a place that values passion, integrity, thinking big, and a desire to learn, we'd love to hear from you! Think you're missing some of the skills, or have more skills than what we are describing, and are hesitant to apply? We do not believe in the ‘perfect' candidate and encourage you to apply if you feel you can bring value to our team.

This is a full-time, non-exempt position based in our Oakland, California office with a hybrid work schedule: in office M/W/Th with the option to work from home Tu/Fr.

Getting started

• We want you to feel like part of the team early on! Our onboarding process will integrate you into the company with informative sessions on our product, policies, processes, and team structure and goals.
• We're excited for you to learn, grow, and contribute right away! We trust that you'll bring experience and knowledge that will uplift and uplevel the team, but we don't expect you to know everything on Day 1.
• Become an expert on our product and learn about our users' workflows.

In your role

In the first few months, you'll...

• With support from cross-functional partners, lead the procurement function to ensure purchasing policies and processes compliance and allow for efficient vendor selection, management, and internal review.
• Continuously evaluate current processes and tools that we use to manage procurement and understand the importance of this function as it relates to business operations as we continue to scale.
• Feel like part of the team! Our onboarding process will integrate you into the company with informative sessions on our policies, processes, and team structure and goals.
• Learn, grow, and contribute right away. We trust that you will bring experience and knowledge that will uplift the team, but we don't expect you to know everything on Day 1. You will have time to develop your product knowledge and get up to speed on all aspects of Everlaw.

In the first year, you'll...

• Take the lead in managing the Procurement function at Everlaw.
• Oversee Everlaw's purchasing policy, processes, and collaborate with cross-functional business partners to optimize organizational spend.
• Support and prioritize new vendor sourcing initiatives, and be the link across Legal, Security & Trust (S&T), Security Engineering, IT, FP&A, Accounting, and the business in the procurement process.
• Lead bi-weekly vendor review syncs with key internal stakeholders in S&T, Legal, and Security Engineering teams.
• Collaborate with internal business partners in the vendor selection process and lead vendor pricing negotiations. Conduct ad-hoc pricing analysis, provide negotiation summaries and recommendations to internal business partners.
• Conduct initial vendor agreement reviews, sharing initial redlines and comments with the Legal Team.
• Partner with Legal on drafting Inbound Service Agreement (ISA) and Statement of Work (SOW) agreements for low and medium risk vendor engagements.
• Manage Procurement Operations, providing direction and guidance..
• Track and report quarterly procurement performance metrics (i.e. vendors review, managed spend, recognized business savings, etc.).
• Manage addressable vendor spend via purchase orders, identify tail-spend, and create action plans to mitigate.
• Collaborate with FP&A and functional team leads on budget planning and forecasting of vendor spend.
• Continuous improvement to make the procurement process more streamlined for yourself, the business, and our vendors.
• Educate and train employees in our company's procure-to-pay process.
• Provide Procurement recommendations, category industry insights, and guidance to internal business partners as needed.
• Administrative management of key procurement software systems and tools, specifically ZIP.

About you

• You have a Bachelor's degree or equivalent work experience.
• You have at least 5 years of progressive procurement experience. If you have significantly more, even better!
• You can lead the work, and you can actually do the work in a fast-growing start-up environment while striving for continuous improvement.
• You possess strong communications skills, and can communicate with all levels of management, including Senior Leadership, and have the ability to operate independently as a proactive/strategic thinker.
• You have worked at a company that required you as an individual or part of a team to establish or improve a procurement function.
• You bring a collaborative work style and the willingness and demonstrated ability to work cross-functionally across an organization with multiple locations.
• You have strong attention to detail in accomplishing a task, checking your work and the work of others for accuracy of information.
• You are a problem solver, and able to think on your feet and outside of the box.
• You are data driven and possess the knowledge of and practices of data analysis with the ability to apply statistical and graphical techniques to data in order to discover useful information.
• You have a proven track record of process improvement.
• Act as champion of change management, possessing strong organizational and aptitude for time management, strategic goal setting and understanding how to meet their objectives.
• You are authorized to work in the United States. Please note that at this time, Everlaw is not sponsoring U.S. employment visas for this role.

Pluses

• You have experience working with an array of e-procurement tools (i.e. ZIP, Ironclad, and Tropic).
• You can envision and build the team, processes, and systems essential to the procurement function as the company grows.
• Possess an active Certificate of Professional Supply Management (CPSM) or Certified Purchasing Manager (CPM) from the Institute of Supply Management (ISM) or equivalent certification.

Benefits

• The expected salary range for this role is between $134,000 and $170,000. The final offered salary will be dependent upon many factors including the candidate's experience and skills. The base pay range is subject to change in the future.
• Equity program
• 401(k) retirement plan with company matching
• Health, dental, and vision
• Flexible Spending Accounts for health and dependent care expenses
• Paid parental leave and sick leave
• Seventeen paid vacation days plus 11 federal holidays
• Membership to Modern Health to help employees prioritize mental health and wellness
• Annual allocation for Learning & Development opportunities and applicable professional membership dues
• Company-sponsored life and disability insurance
• Find out more about our Benefits and Perks

Perks

• Work in Uptown Oakland, just steps from the BART line and dozens of restaurants and walking distance to Lake Merritt
• Flexible work-from-home days on Tuesdays and Fridays
• Monthly home internet reimbursement
• Select your preference of hardware (Mac or PC) and customize your desk setup
• Enjoy a wide variety of snacks and beverages in the office
• Bond over company-wide out-of-the-box events and fun activities with your team
• Time off for company-sponsored volunteer events and 4 paid hours per quarter to volunteer at a charitable organization of your choice
• Take advantage of learning and career development opportunities
• Ranked #9 on Glassdoor's Best Places to Work for US small and medium companies
• One of Wealthfront's Career Launching Companies, and ranked #2 on the “ Bay Area Best Places to Work” list by the San Francisco Business Times and the Silicon Valley Business Journal
• One of Fast Company's World's Most Innovative Companies for and proud contributor of free ediscovery resources to benefit the greater good through “Everlaw for Good”
• #LI-KP1
• #LI-Hybrid

Pursue Truth While Finding Yours At Everlaw, we are deeply invested in pursuing the truth, for our clients and for our employees. We know that when you're empowered to pursue your passions, it is reflected in the work. That's why we're committed to the professional growth of all our team members, offering an annual learning and development stipend and regular career check-ins with managers. If you're looking for a place that values passion, integrity, and a desire to learn, we'd love to hear from you! About Everlaw We help law firms, government agencies, and corporations sift through millions of documents of evidence in big lawsuits and investigations to find the proverbial smoking gun (or needle in the haystack - pick your metaphor). It's a multi-billion dollar space typically dominated by service-oriented vendors, and we're coming at it with cutting-edge technology and elegant design. It's working, and we've been growing very rapidly: we host hundreds of terabytes of data and work with all 50 state Attorneys General and hundreds of law firms on some of the most high-profile cases litigated today. Everlaw is an equal opportunity employer. We pride ourselves on having a diverse workforce and we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We respect the gender, gender identity and gender expression of our applicants and employees, and we honor requests for pronouns. It is our policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity, including the California Equal Pay Act. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We collect and process the personal information you provided along with your job application in accordance with our Applicants Privacy Notice and Notice at Collection.