Executive and Personal Assistant to the Presi

Job Description

Job Description

EXECUTIVE AND PERSONAL ASSISTANT TO THE PRESIDENT About the Role

We are a dynamic real estate development and construction company specializing in mixed-use communities — including residential, commercial retail, and office properties. As we continue to grow, our President is seeking a highly capable Executive & Personal Assistant to serve as a trusted partner and right hand. This is a dual-function role requiring someone who is equally comfortable managing high-stakes business affairs and handling personal matters with discretion, warmth, and efficiency.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings a proactive mindset to every task — no matter how large or small.

Key Responsibilities

Executive Support

• Manage and optimize the President’s complex calendar, including scheduling meetings, site visits, board sessions,
• Serve as the primary point of contact and gatekeeper for internal and external communications on behalf of the President
• Prepare and organize briefing materials, agendas, presentations, and reports in advance of meetings
• Track action items, deadlines, and follow-ups arising from meetings and communicate priorities to relevant parties
• Coordinate with project managers, development staff, contractors, brokers, investors, and legal counsel as directed
• Support preparation and review of correspondence, contracts, and other business documents
• Manage special projects and research assignments, synthesizing findings into clear summaries and recommendations
• Plan and coordinate company events, offsite meetings, and client entertainment
• Provide support to office staff as needed to promote efficiencies

Personal Support

• Handle personal scheduling, appointments, reservations, and errands with discretion and professionalism
• Organize insurance for all personal property and maintain personal documents associated with income tax, auto, homes, etc.
• Manage vendor relationships and service providers for personal and household needs as applicable
• Assist with personal correspondence, gift coordination, and special occasion planning
• Always maintain confidentiality of all personal and professional information

Qualifications

• Experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role
• Exceptional organizational skills with the ability to manage multiple priorities and pivot quickly
• Outstanding written and verbal communication skills; polished and professional in all interactions
• High proficiency in Microsoft 365 (Outlook, Word, Excel, Teams) and general technology tools
• Demonstrated ability to handle sensitive and confidential information with absolute discretion
• Proactive self-starter who anticipates needs and acts without being asked
• Calm under pressure with strong problem-solving instincts and sound judgment
• Availability and flexibility to respond outside of standard business hours when needed

What We Offer

• A pivotal role at the center of a growing, entrepreneurial company shaping mixed-use communities
• Direct daily access and exposure to senior leadership and high-level decision-making
• Competitive compensation commensurate with experience
• Comprehensive benefits package
• Collaborative, tight-knit team culture

If you are a highly organized, discreet, and resourceful professional who takes pride in making things run seamlessly, we want to hear from you. This role is an opportunity to be an indispensable part of a company that builds more than buildings — we build communities