Administrative Assistant

Administrative Assistant

Location: North Kansas City, MO Duration: 12 Months Shift: Hours will be flexible, but I would say 7-4 M-F.

HR Responsibilities – 30%

• Supports compliance with AIMS, ISO9001 and ISO45001 policies and standards.
• Supports pre-hire requirements and serves as coordinator for new hire onboarding process at NKC. Point of contact at NKC for coordinating on-site interviews of prospective employees a. Supports coordination and orientation process for all new employees b. Arranges all pre-employment testing and screenings c. Assigns A#, orders FR uniforms, assigns lockers, provides access to computer systems, e-mail, and software appropriate for job assignment; coordinates workspace/offices and office supplies) d. Sets up hourly employees for biometric based time-clock (for payroll) e. Provides daily support, answers, supplies, etc. for new employees to enable a smooth and rapid transition to their new working assignment f. Assists employee set up benefits, direct deposit, tax forms, and other HR related documents
• Supports NKC leadership team with AIMS Element 2 documentation for tracking, managing, and coordination of HR audit materials in order to maintain compliance with *** policies and regulatory agencies.
• Coordinates Dashboard Pillar 6 (people systems) for the NKC site
• Initiates and coordinates community relation events under guidance of NKC Leadership team.
• Serves as Wellness Champion for the site
• Coordinates paperwork for the tuition reimbursement program.
• Provides administrative billing support for HR related vendors (ex. TalentWise, WorkSpend)
• Serves as the administrative support coordinator for social media planting on ANNA and Facebook.
• First point of contact for all HR related questions; works closely with Regional HR Manager
• Biweekly payroll processing for hourly and salary non-exempt staff
• Maintains HR data and prepares reports from SAP HRMS
• Maintains HR files, including I-9 and E-Verify

Administrative Elements – 35%

• Supports SAP requisitioning and invoice processing site wide
• Prepares and releases blanket and individual requisitions through SAP
• Order miscellaneous supplies for the plant/maintenance department (using P-card)
• Provides general administrative support for all office personnel as needed
• Key organizer for plant meetings and site functions, including arranging facilities and caterer's
• Serves as the Document Control Administrator for NKC (SharePoint, eDMS, physical library, and W: drive).
• Arranges meals/catering for classes, meetings, and special events.
• Documents weekly, monthly, and other NKC site team meetings (IMPACT)
• First contact for all customers, visitors, solicitors, contractors, and calls to the site
• Manages small capital projects for office and site upgrades (renovations, upgrades, etc.)
• Manage site visitors and provide safety training in absence of HESQ Specialist

HSE Responsibilities – 25%

• Serves as primary back up to the HESQ Specialists
• Weekly inspection and documentation of RCRA satellite accumulation areas, 90 day hazardous waste areas, eye wash, safety showers, and emergency equipment (shelter and spill kits).
• Monthly inspection and resupply of First Aid kits
• Monthly inspection and documentation of AEDs and Fire Extinguishers.
• Maintains inventories of all PPE and safety supplies for HES department

Must have skills.

· 2-3 Years' experience in a manufacturing office. · Strong communication skills (written and verbal). Ability to work with little supervision. · Good knowledge of Microsoft Office and other PC applications. SAP experience is desired. Strong Microsoft Excel and PowerPoint experience desired.