Project Assistant

Project Assistant

Location: Atlanta, GA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract (Contract to Hire)
• Contract Duration: 12 months
• Pay Rate: $21.78$28.70 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Project Assistant will primarily provide executive-level administrative support for the Global Practice Manager and Leadership team to ensure continuity of daily global practice or regional office functions and operations. This position will also occasionally provide administrative project execution support.

Key Responsibilities

• Provide high-level administrative support to Global Practice Manager and Leadership Team.
• Facilitate smooth communication between Global Practice leader and group, and internal and external clients. This may include other leadership members, company executives, client executives, government officials, media, and internal employees.
• Assist the Global Practice Manager and leadership team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.
• Responsible for handling sensitive and confidential information.
• Provide general administrative support for company projects.
• Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, emails, reports, and presentations.
• Organize and maintain project files, filing system, and project communications.
• Provide data entry or other clerical needs on projects.
• Provide support in updating record copies, engineering project documentation, and changes.
• Maintain the security and confidentiality of calendars, files, records, and files.
• Provide complex screening, fielding, and prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
• Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
• Facilitate document approvals and processing which includes but is not limited to invoices, contracts, and other confidential documents.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
• Manage the logistics of large group events.
• Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
• Oversee catering and conference room management for division meetings and events.
• Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order.
• Prepare outgoing mailings and labels, including e-mail and fax.

Required Skills

• Ability to work independently, demonstrating accuracy, reliability, organization, and problem-solving skills.
• Knowledge of Microsoft Word, Excel, Access, and PowerPoint.
• Excellent organizational skills, attention to detail, communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.

Education Requirements

• High School Diploma/GED required.

Required Experience

• Minimum 8 years of relevant experience.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned engineering, architecture, and construction firm serving critical infrastructure sectors including energy, aviation, water, telecommunications, transportation, and healthcare from more than 75 offices across the U.S. and internationally. With over 125 years of history, the organization has grown to more than 14,500 employee-owners generating over $7.4 billion in annual revenue, making it one of the most substantial privately held infrastructure firms in the country. Every full-time employee participates in an Employee Stock Ownership Plan (ESOP), creating a culture of accountability and shared investment in outcomes that has earned the firm a 4.2-out-of-5-star Glassdoor rating across more than 1,800 reviews, with 87% of employees recommending it as a place to work. Teams here include civil and structural engineers, architects, environmental scientists, construction managers, program management professionals, and administrative and project services staff who collaborate on complex, consequential projects ranging from major airport expansions to large-scale energy infrastructure.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-15459

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