Materials Receiving Coordinator

Material Receiving Coordinator

Minimum 3+ years of relevant experience in materials receiving, logistics, construction support, or similar roles within project-based environments.

Strong attention to detail with the ability to identify discrepancies and documentation errors.

Demonstrated ability to follow structured processes and standardized procedures.

Experience performing repetitive, documentation-intensive tasks with consistency and accuracy.

Basic proficiency in Microsoft Office (Excel, Word) and general computer systems.

Strong communication and coordination skills in a site-based environment.

Coordinate pre-arrival communication to prepare for scheduled material deliveries.

Verify delivered materials against packing lists, purchase orders, and project documentation.

Perform detailed receipt validation to confirm quantities, specifications, and labeling accuracy.

Inspect material condition upon arrival and identify discrepancies or damages.

Accurately complete material receiving forms, logs, and reports in accordance with site procedures.

Capture and maintain clear photo documentation of all deliveries for traceability and audit purposes.

Enter material receipt data into ACC (or similar systems) in a timely and accurate manner.

Ensure strict adherence to established documentation and reporting standards.

Enforce site safety requirements during material receiving activities.

Identify, document, and escalate non-conforming materials in alignment with quality procedures.

Support QA/QC processes through disciplined verification and recordkeeping.

Maintain organized records to support audits, inspections, and project closeout.

Coordinate with site teams to ensure proper storage, labeling, and handling of materials.

Communicate effectively with suppliers, logistics providers, and site personnel regarding delivery issues or discrepancies.

Support overall site operations by maintaining accurate and up-to-date material receiving records.

Experience working in Quality Assurance / Quality Control (QA/QC) or regulated quality environments.

Familiarity with construction, industrial, or manufacturing material control processes.

Experience with material tracking systems such as ACC or comparable platforms.

Minimum High school diploma (or equivalent).