Billing Manager

A leading Washington, DC-area multi-disciplinary design firm specializing in civil engineering, site planning, land surveying, and landscape architecture is seeking a Unanet A/E Billing Manager to join its accounting team on-site in Chantilly, Virginia. The candidate should possess supervisory experience and advanced skills in Unanet A/E OR within Deltek Vison billing, project set-up/maintenance, and related functions, as well as some proficiency in Microsoft Excel. The candidate must be detail-oriented, have the ability to manage multiple priorities and deadlines, have strong written and oral communication skills, be a team player, and work independently. Reporting to the CFO, the Billing Manager will supervise staff members (currently consisting of two billing accountants and one accounts receivable/collections accountant), as well as participate directly in the monthly billing process. Responsibilities include but are not limited to the following: Set up new projects in Unanet A/E including general information, budgets and billing terms. Save and organize new project contracts, additional work authorizations and other billing-related correspondence in the firm’s project contract database. Generate draft invoices (pre-bills) and WIP reports on a monthly basis; distribute to project managers. Process and post invoices based on pre-bill mark-ups received from project managers; send invoices to clients in accordance with contract billing instructions. When required, prepare special client-requested invoice formats or input invoices into client’s vendor management system. Process billing adjustments and void/reissue invoices as necessary. Generate various post-billing reports for management. Supervise close-out procedures after a project is completed. Periodically update project number database on the company intranet. Advise and assist accounts receivable/collections accountant as necessary. Provide staff training and guidance as necessary. Execute other ad hoc reports and tasks as requested by the CFO and executive management. Randstad