Administrative Assistant (all genders)

Administrative Assistant

INTRAVIS Gmb H, founded in Germany in 1993, is one of the world market leading manufacturers of vision inspection systems for the plastic packaging industry. The company has more than 200 employees globally, with the INTRAVIS Inc. subsidiary located in Atlanta, and multiple global offices to ensure worldwide customer satisfaction. INTRAVIS is a "hidden champion" with innovative technologies and continuous growth.

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle a wide range of administrative and clerical tasks, ensuring the smooth and efficient functioning of the office. This role requires strong communication skills, the ability to multitask, and a proactive approach to problem solving.

Your Tasks Do What You Love:

• Provide general administrative support to management and staff
• Manage calendars, schedule meetings, and coordinate appointments
• Handle incoming calls, emails, and correspondence in a professional manner
• Prepare reports, presentations, and documents as needed
• Maintain filing systems (electronic and paper) and ensure accurate record-keeping
• Order office supplies and manage inventory
• Assist with travel arrangements and expense reporting
• Prepares specific quotes and orders according to demands for service visits and spare parts
• Writes invoices for spare parts or service visit orders
• Perform data entry and maintain databases
• Greet and assist visitors, ensuring a welcoming office environment

Your Profile Show Us What You Got:

• Candidate Profile
• Successfully completed administrative education or 3-5 years of corporate experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to handle confidential information with discretion
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Good knowledge of Spanish, Portuguese or German would be advantageous
• Preferred Skills
• Experience with office management tools and ERP/CRM systems
• Basic bookkeeping or accounting knowledge
• Multitasking in a fast-paced environment

We Offer This is What You Can Expect From Us:

Working Conditions

• Office-based with standard business hours
• May require occasional overtime depending on workload

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options
• Professional development opportunities