Bookkeeper and Payroll Specialist

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About Havana Leaf

Havana Leaf is a supplier of premium naturally sourced tobacco leaves wraps from the Dominican Republic, as well as other finished tobacco products.

We're a growing company focused on quality, craftsmanship, and exceptional customer service.

As we expand, we're looking for a reliable and detail-oriented Bookkeeping and Payroll Specialist to join our team and support our day-to-day financial operations.

Position Overview

The Bookkeeping and Payroll Specialist will manage accounts payable, accounts receivable, and payroll functions, ensuring accurate financial tracking and timely payments. This role is ideal for a self-starter who thrives in a fast-paced, small-business environment and is comfortable handling a variety of accounting tasks.

Key Responsibilities

· Process biweekly or monthly payroll using QuickBooks Online or other payroll systems.

· Track employee hours and manage wage adjustments, taxes, and payroll compliance.

· Manage accounts payable and receivable, including issuing invoices, collecting payments, and paying vendors.

· Prepare and remit monthly state tobacco-excise and sales-tax returns for multiple states, ensuring timely and accurate compliance with ever-changing regulations.

· Reconcile bank statements, credit card transactions, and accounts.

· Maintain organized financial records and assist in month-end reporting.

· Prepare and issue 1099s/W-2s as needed

· Support HR department with tasks such as onboarding payroll paperwork and time-off tracking.

· Collaborate with leadership on budget tracking and vendor relations

Qualifications

· High School Diploma, Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preffered.

· 2+ years of experience in accounts payable, receivable, and payroll processing.

· Proficiency in QuickBooks Online and Excel.

· Detail-oriented with strong organizational and time management skills.

· High level of integrity and ability to manage confidential information.

· Strong communication and problem-solving skills.

· Experience in a product-based or small business environment is a plus.

· Bi-lingual preferred but not required.

What We Offer

· A supportive and flexible work environment

· Opportunities to grow with a fast-scaling company

· Competitive Benefits (subject to eligibility)

· Paid time off (PTO) and holiday pay

· A chance to shape internal systems and make a direct impact

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Education:

• High school or equivalent (Required)

Ability to Commute:

• Miami, FL 33186 (Required)

Work Location: In person