Administrative Assistant

Job Overview

Insight Global is seeking a Logistics Administrative Assistant to support daily operations for a large-scale data center construction project. This individual will act as a key point of coordination between warehouse personnel, field teams, and project leadership to ensure materials, inventory, and logistics processes run smoothly.

The ideal candidate will have a logistics or warehouse background, strong Excel skills, experience utilizing Warehouse Management Systems (WMS), and the ability to thrive in a fast-paced construction environment.

Responsibilities

• Support daily logistics and administrative operations for the project site
• Coordinate with warehouse teams, field crews, and project personnel regarding material movement and inventory needs
• Maintain accurate records of shipments, deliveries, and inventory transactions
• Update and manage spreadsheets, reports, and logistics documentation using Microsoft Excel
• Utilize Warehouse Management Systems (WMS) to track materials and inventory
• Schedule and coordinate deliveries while communicating updates to internal teams
• Assist with inventory management and material tracking activities
• Follow up with stakeholders to ensure logistics-related tasks are completed efficiently
• Provide general administrative support to project and operations leadership

Required Qualifications

• High School Diploma or GED
• 1+ years of experience in logistics, warehouse operations, inventory management, or administrative support
• Experience working with Warehouse Management Systems (WMS)
• Strong Microsoft Excel skills
• Excellent organizational and communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• Reliable, adaptable, and coachable with a strong work ethic
• Comfortable working overtime and occasional 10-hour shifts

Preferred Qualifications

• Experience supporting construction, engineering, manufacturing, or industrial operations
• Familiarity with material management in construction environments
• Experience working on large-scale projects such as data centers or infrastructure projects
• Strong personality with the confidence to communicate effectively across different teams and personalities

Top Candidate Traits

• Logistics-minded with strong attention to detail
• Highly organized and proactive
• Comfortable working with multiple teams throughout the day
• Able to handle urgent requests and changing priorities
• Strong follow-through and problem-solving skills
• Takes ownership of responsibilities and works independently when needed

One-line sell: "We're looking for a logistics-focused administrative professional who can coordinate inventory, materials, and communication between warehouse and construction teams while keeping everything organized in Excel and WMS systems."