Enrollment & Child Wellness Coordinator

Job Description

Job Description

Job Goal: 

To support the effective implementation and coordination of comprehensive wellness services and enrollment processes for early childhood education programs. This position works under the direction of the Enrollment and Data Manager to ensure that children and families receive timely, accessible, and high-quality screenings, education, and follow-up care. The coordinator will also ensure that program staff, families, and volunteers receive appropriate training and resources related to child wellness. The goal is to promote child well-being and ensure compliance with local, state, and federal regulations, including Head Start Performance Standards. 

Essential Duties and Responsibilities:  

Health Coordination 

• Coordinate a health services for early childhood programs.
  • Coordinate medical and dental health services for children and families.
  • Monitor and track health protocols.
  • Coordinate hearing and vision screenings.
  • Coordinate measurement and assessment of growth for children.
  • Complete the county immunization status review annually.
• Develop and ensure maintenance of an adequate record-keeping system.
  • Assist in the maintenance of anecdotal records on all health services provided to children and families and inform staff of appropriate information.
  • Ensure that health information is tracked in Child Plus.
  • Maintain Immunization Record for each child receiving education services.
  • Assist with child & family file monitors.
• Ensure the directors and component leads are kept informed of children’s health concerns.
• Complete monthly and year end reports.
• Facilitate the delivery of health and dental education curriculum across classrooms and family services.
• Assist in the coordination of vision, hearing, and lead screenings, nutrition assessments, and immunization reviews.
• Attend and support Health Advisory meetings.
• Partner with family advocates to ensure families understand and engage in their child’s health needs and follow-up care.
• Participate in family engagement events to promote health education and preventive care.

ERSEA Coordination 

• Support verification of income and other eligibility documentation.
• Assist with recruitment and enrollment as needed.
• Coordinate summer enrollment events across locations.
• Process monthly attendance.
• Process adds, drops, and transfers. 
• Assist in completing monthly and year end reports.
• Track attendance and absenteeism trends across classrooms and sites.
• Collaborate with classroom staff to ensure timely and accurate entry of attendance records.
• Support attendance initiatives and tracking attendance success plans.

General Staff Responsibilities: 

• Participate in staff meetings, conferences, training sessions and workshops as assigned  
• Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency  
• Maintain congenial and respectful relations with staff, children, families and community  
• Keep current and accurate records and file reports on time  
• Maintain confidentiality regarding staff and family information  
• Maintain objectives and professional standards  
• Improve self‐skills and education  
• Fulfill role as mandated reporter as stated in the Child Abuse and Neglect Policy  
• Be present at work in order to provide consistency of services 
• Be a contributory team member in a positive/productive manner  
• Demonstrate commitment to mission, values, and policies in the performance of daily duties  
• And or any other duties deemed necessary by your supervisor 

Education Requirements 

• Associate’s in public health, Early Childhood Education, Social Work, Human Services, Child Development or related fields.
  • Or a state-awarded certificate equivalent to Step 9 in the Oregon Registry Online (ORO) is required

Experience and Skills Requirements: 

• Two to three years’ experience in coordinating health, wellness, or early childhood education services (preferred)
• Knowledge of Head Start Program Performance Standards (preferred)
• Proficient knowledge of Microsoft Office and ease in adaptation to new technology
• Outstanding communication and interpersonal skills to be able to work with various departments and foster teamwork.
• Attention to detail and a high level of accuracy
• Must be flexible, well-organized, and able to manage different projects concurrently and often under pressure; able to set priorities and manage time effectively
• Ability to work independently with minimal supervision.
• Gather and analyze information skillfully.
• Problem-solving and decision-making aptitude
• Demonstrate resourcefulness and initiative.
• Skills in outreach
• Head Start experience (preferred)
• Community service experience (preferred)
• Ability to coordinate and/or conduct training sessions (preferred)
• Multi-cultural experience (preferred)
• Adequate means of transportation
• Desire to work with low-income children and their families

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to: 

• Frequently required to drive, walk and climb stairs in the office and in a variety of community-based and home settings.
• Drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. 
• Observe, compare, and monitor behaviors, records and data to determine compliance with prescribed standards
• Comprehend, analyze, and make inferences and references from written material
• Occasionally lift children up to 50 pounds from the floor to waist high.
• Frequently crouch to a child’s height and maintain eye contact at a child’s level; walk up and down stairs; walk or run quickly; walk over rough or uneven ground.
• Frequently bend and kneel. 
• Maintain the safety of the environment and children through visual, auditory and smelling senses
• Kneel or sit on the floor or in child sized furniture.
• Make precise arm-hand positioning movements and maintain static arm-hand positions
• Make skillful, controlled manipulations of small objects
• Sit for long periods of time with keyboard and do data entry at a computer. 
• Occasionally required to stand, use hands to finger, handle, or feel and reach with hands and arms. 
• Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;
• Produce written documentation with clearly organized thoughts using proper sentence construction, punctuation and grammar. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  

Work Environment/Conditions:  

• The work environment includes indoor office environments or comparable spaces, families’ homes and community spaces, with frequent exposure to outdoor weather when traveling to home visits and meetings. The noise level varies by sites, home visits, and meetings.
• Job tasks are performed in close physical proximity to other people

Safety: 

Apply safe practices in the performance of duties 

• Reporting of unsafe or hazardous working conditions and/or any injury immediately
• Complying with Agency safety standards
• Participate in emergency drills
• Promote a culture of safe environments in the workplace

Organizational Requirements: 

• Current enrollment in the Child Care Division’s Central Background Registry
• Current physical examination, drug screen, and TB screen documentation prior to hire
• Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.
• Desire to work with low-income children and their families
• Communicate effectively with staff, families, children, and the public using the telephone and in face-to-face, one-to-one, and in group settings
• Fluent in English both verbally and written

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

Umatilla-Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.