Payroll Tax Manager

San Antonio, Texas Senior Payroll Tax Lead Our client, an established home healthcare and payroll services organization in San Antonio, is seeking a Senior Payroll Tax Lead to take ownership of payroll tax processing, compliance, reconciliation, reporting, and issue resolution across a multi‑entity payroll environment. This is a hands‑on payroll tax role for someone who knows payroll tax from the inside out. The ideal candidate may currently be a Payroll Tax Lead, Payroll Supervisor, Senior Payroll Tax Analyst, Senior Payroll Specialist, or experienced payroll professional who has become the go‑to resource for payroll tax questions and issues within their organization. You do not need to have held a Payroll Tax Manager title or have extensive formal people‑management experience. What matters most is that you have personally worked through payroll tax calculations, reconciliations, deposits, filings, corrections, notices, and compliance issues and can independently research and resolve problems. Why This Role Is Different This is not a payroll oversight position where tax responsibilities are primarily outsourced to a third‑party provider. The person in this role will work directly with payroll data and tax activity, ensuring that payroll taxes are calculated correctly, reconciled accurately, deposited on time, filed properly, and corrected when issues arise. You will serve as a key internal resource for payroll tax matters, work across multiple entities and jurisdictions, help strengthen payroll processes and controls, and provide guidance to other members of the payroll team. The client is open to candidates coming from different industries. Home healthcare experience is not required. Senior Payroll Tax Lead Responsibilities Own day‑to‑day payroll tax processing, reconciliation, compliance, and reporting activities. Process and reconcile federal, state, and local payroll tax liabilities and deposits. Prepare and file Forms 941, Schedule B, Schedule R, 940, 940 Schedule R, state unemployment filings, W‑2s, and related payroll tax reports. Reconcile payroll tax withholding records, federal tax deposits, Social Security, Medicare, unemployment taxes, and related accounts. Maintain and reconcile consolidated payroll and tax data across multiple companies, entities, states, and jurisdictions. Research payroll tax discrepancies and determine the appropriate corrections or adjustments. Investigate and respond to federal and state payroll tax notices. Communicate directly with tax agencies when necessary to resolve payroll tax matters. Prepare and enter payroll‑related journal entries and adjustments as needed. Review payroll data and supporting documentation for accuracy, completeness, and compliance. Work with payroll data files, including Excel, CSV, and TXT formats. Help establish and maintain payroll tax controls, procedures, reconciliation processes, and reporting workflows. Identify opportunities to improve payroll tax processes, reduce errors, and increase efficiency. Support payroll team members with complex tax questions, corrections, system issues, and regulatory changes. Train and guide payroll staff on payroll tax requirements and process changes. Stay current on federal and state payroll tax regulations and requirements. Assist with payroll, accounting, financial, and statistical reporting as needed. Support special payroll and tax projects and other accounting‑related initiatives. What We're Looking For The strongest candidates will have direct, hands‑on payroll tax experience and be comfortable being the person others turn to when something doesn't reconcile or a tax issue needs to be researched and resolved. You may be a fit if your current title is: Payroll Tax Lead Payroll Supervisor Senior Payroll Tax Analyst Senior Payroll Specialist Payroll Specialist Payroll Tax Specialist Senior Payroll Professional Payroll Manager Or another payroll position where you have become the internal payroll tax expert Required Experience At least 3 years of progressive payroll or payroll tax experience. Direct experience processing, balancing, reconciling, and filing payroll taxes. Hands‑on knowledge of federal and state payroll tax requirements, deposits, quarterly filings, and W‑2 reporting. Experience preparing and filing Forms 941 and 940 and related schedules. Experience working with payroll data and reconciling payroll tax accounts. Experience researching payroll tax discrepancies, notices, corrections, and compliance issues. Experience working within an internal payroll department or internal payroll function. Strong Excel skills and experience working with payroll data files such as Excel, CSV, and TXT. Experience using payroll software and/or an ERP/payroll system. Ability to independently research problems, identify discrepancies, and determine appropriate solutions. Ability to take ownership of payroll tax responsibilities with limited supervision. Leadership Experience Formal people management is not required. The client is open to candidates who have demonstrated leadership by: Training or mentoring payroll team members Reviewing the work of others Serving as the internal payroll tax resource Leading payroll tax projects or process improvements Taking ownership of complex payroll issues Establishing or improving payroll tax procedures and controls Acting as the escalation point for payroll tax questions Preferred Qualifications Experience supporting payroll for multiple companies, entities, or states. Experience with IRS Section 3504 payroll arrangements. Experience with state unemployment requirements across multiple jurisdictions. Experience improving payroll controls, workflows, reconciliations, or reporting. CPP certification. College degree in accounting, finance, business, or a related field. Experience with accounting systems and journal entries. Home healthcare or healthcare payroll experience is a plus, but not required. Important: This Is a Hands‑On Payroll Tax Role The client is specifically looking for someone who has personally performed the work, not someone whose primary exposure to payroll tax has been through an outside payroll provider. You should be comfortable getting into the payroll data, working through a reconciliation, researching why something doesn't balance, determining what needs to be corrected, and following the issue through to resolution. Experience simply reviewing reports generated by a third‑party payroll provider is not enough for this position. The ideal candidate can step into an established payroll environment, quickly understand how the payroll and tax processes work, identify gaps or discrepancies, and become a trusted internal resource for payroll tax. What You'll Gain A key role within an established organization Significant ownership of payroll tax operations Exposure to multiple entities and jurisdictions Opportunity to improve payroll tax processes and controls A role where your technical payroll tax expertise is highly valued The opportunity to serve as a go‑to resource without requiring a traditional management background Benefits Health insurance Long‑term disability coverage Paid time off Paid sick leavePaid holidays Free onsite parking Casual dress environment Corporate break room #J-18808-Ljbffr Frontline Source Group