Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a non-profit organization in Alexandria, Virginia. This contract position with potential for a long-term opportunity is ideal for someone who can keep administrative operations organized, maintain accurate records, and help ensure departmental activities meet compliance standards. The person in this role will contribute to daily office support while handling documentation, communication, and process follow-through with a high level of accuracy.

Responsibilities:
• Coordinate administrative activities for the department, ensuring documents, records, and routine tasks are completed accurately and on schedule.
• Review forms, files, and supporting materials to confirm they meet established compliance and documentation standards.
• Maintain organized paper and electronic records, including data entry updates and tracking of important administrative information.
• Answer inbound calls, respond to general inquiries, and direct questions to the appropriate team members in an organized manner.
• Support front-desk and receptionist-related functions by greeting visitors and assisting with day-to-day office needs.
• Prepare, collect, and process paperwork required for departmental operations, audits, and compliance-related reviews.
• Monitor administrative workflows and follow up on missing or incomplete information to help keep submissions current and accurate.• Prior experience in an administrative assistant, office support, or receptionist-focused role.
• Ability to manage paperwork, data entry, and recordkeeping with strong attention to detail.
• Experience handling inbound phone calls and providing clear internal and external communication.
• Familiarity with compliance-related documentation, review processes, or audit support activities.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Proficiency with standard office systems and general administrative tools.
• Ability to work independently while supporting a collaborative department environment.