Production Coordinator

THE ROLE

The Production Coordinator is a key role in our high-quality production of creative assets (including synopses, title cards, and artwork), ensuring zero-friction flow from queue management to seamless delivery. Positioned at the heart of our operations, you manage creative output -- from copy, to design, to AV -- through complex workflows, global resources, and automated systems, with unwavering quality standards.

You are the first line of defense against delays and communication breakdowns. This role demands a tech and data-smart mindset and the ability to thrive in real-time, high-stakes environments. You juggle competing priorities under pressure while maintaining the clear communication necessary to keep global teams aligned. You don't just move tasks - you challenge, think ahead and identify opportunities for streamlining, ensuring our evergreen service delivery remains efficient, agile, and scalable. You bring sharp eye for detail, a process-first mindset, and the drive to learn fast and deliver consistently in a high-velocity production environment.

Scope of duties

• Service-led communication with clients and global resources, ensuring total alignment on project status. Exercise expert judgment on communication channels (Slack, Email, Jira) to keep internal and external messaging targeted, streamlined, and noise-free.
• Maintain oversight of workflow stages, identifying and dissolving bottlenecks before they impact delivery. Coordinate seamless hand-offs across "follow-the-sun" timezones to optimize 24h throughput. Act as the bridge between in-country and in-house teams, clearly communicating priorities and urgencies.
• Act as the key point of contact for technical, asset, or scope queries, diagnosing and resolving issues with speed. Document recurring issues to inform long-term workflow optimizations for the Production Manager.
• Perform rigorous in-platform checks to validate asset specifications, localization accuracy, and metadata completeness. Maintain rigorous data hygiene, ensuring every Jira ticket is the single source of truth with real-time metadata updates.

SALARY & BENEFITS

$55,000-65,000 annual base salary + benefits

• Medical, dental, vision
• Paid Flexible Time Off: 23 day minimum + Maternity / Paternity / Adoption, Sabbaticals, Jury Duty, Voting Time Off, VTO, LTO, Birthday
• Life insurance
• Short-term & Long-term Disability
• Travel (Parking & EcoPass)
• Accident, hospital, legal, critical illness insurance options
• Flexible Spending Account (FSA) , Health Saving Accounts (HSA)
• Employee Assistance Program
• FinFit Financial Wellness
• 401K (3% company matching)

WORK AT WORDBANK

Join a team that collaborates with incredible clients on global creative production that ignites your ambition, fuels your creativity, and pushes your drive to new heights. You'll show up as your true self, work with great people, and put your smarts to work.

OUR IMPACT

Built for marketing and creative localization at scale, we help global streaming brands reach and inspire users wherever they are in the world. We partner with our clients to deliver locally impactful creative that drives seamless UX and meaningful engagement. It's our frame of mind that sets us apart - rooted in operational excellence, elevated by human creativity, and guided by triple bottom line standards of people, planet and profit.

OUR PEOPLE

As a certified B Corp and Investors in People Gold employer (top 16%), we're as serious about our people and planet as we are about performance. Human creativity drives everything we do, so we do everything we can to empower our people. Wordbankers live, work, and play globally, bringing their perspectives to help drive meaningful outcomes, contribute measurable value, and create the difference.

THE WORDBANK WAY

Self-motivated: Talent-dense teams that drive remarkable results

Freedom & responsibility: Empowered decision-making and ownership

Candid feedback: Open, timely feedback with positive intent accelerates growth

Global-first mindset: Global operations across 118 countries that produce creativity at scale

Agile & adaptive: Confidence to embrace change, iterate quickly, and pivot with purpose

Data-driven excellence: Informed decision-making that drives continuous optimization

Out-of-the-box mindset: Curiosity, innovation and optimization

CX-focused: Customer experience that's functional, easy, and enjoyable

Clear communication: Precise, simple, direct, and easy to understand

Intelligent failure: Risk-taking, learning from mistakes, and openness about failure

Ready to create the difference?

Equal Opportunity Employer

Wordbank is an equal opportunity employer committed to building a diverse, inclusive team. We welcome all qualified candidates regardless of race, color, age, religion, gender identity, sexual orientation, disability status, or any other protected characteristic.

EXPERIENCE & SKILLS

You have...

• Familiarity with project tracking tools such as Jira, Airtable, or similar (strongly preferred). Exposure to Asset Management (DAM) systems is a plus.
• Tech-smarts: the ability to navigate complex, multi-stage systems without losing oversight. An AI-forward mindset.
• A background in customer service or client-facing roles.
  Experience in a fast-paced, deadline-driven environment, ideally in media, entertainment, or streaming. We welcome candidates who are early in their careers and bring transferable skills for adjacent fields.
• Exceptional multi-platform communication skills (Slack, Google Chat, Zoom, Email).
• Familiarity with quality control methodologies. A systematic approach to validating specifications before final delivery.
• An interest in or exposure to localization, media, or creative production. We will train the right person on the specifics of our workflow.
• Familiarity with financial tracking or quoting workflow is a plus

You are....

• A detail-oriented self-starter who is eager to build skills and sustain accuracy in a fast-moving production environment.
• A proactive problem solver who diagnoses bottlenecks and removes barriers to ensure permanent, zero-friction delivery.
• A keen organiser: managing complex, competing priorities against tight deadlines with total composure.
• An agile communicator exercising expert judgment to deliver targeted, streamlined messaging across all internal and client channels.
• A collaborative driver who takes radical ownership of tasks and uses a challenger mindset to drive high-performance creative results.
• An adaptable navigator who pivots seamlessly between tasks and timezones without losing operational momentum.
• CX-focused proactively delivering exceptional client experiences. Easy, functional and enjoyable to work with, internally and externally.