Assistant Property Manager

Job Description

Job Description

**Property Management Accounting & Administrative Support Specialist**

**Position Overview:**

This role provides comprehensive accounting, administrative, and operational support within a property management environment. The ideal candidate will assist with financial transactions, maintain accurate records, and support daily administrative functions to ensure smooth property operations and effective financial management.

**Key Responsibilities:**

- Process and verify vendor invoices, rent payments, and expense reports.

- Reconcile accounts receivable and payable, ensuring accuracy and timeliness.

- Maintain and update financial records, including rent roll, security deposits, and lease documentation.

- Assist with budgeting, expense tracking, and financial reporting.

- Support month-end and year-end closing activities.

- Prepare and distribute financial statements and reports to management.

- Manage tenant billing, collections, and follow-up on overdue accounts.

- Assist in bank deposits and reconcile bank statements.

- Maintain accurate records of lease agreements, amendments, and tenant correspondence.

- Support compliance with financial policies and regulatory requirements.

- Coordinate with vendors, service providers, and contractors regarding payments and invoicing.

- Help with property inspections, maintenance scheduling, and tenant relations.

- Support administrative tasks such as answering phones, scheduling meetings, and maintaining files.

- Assist with property marketing and lease administration as needed.

- Utilize property management software (e.g., Yardi) for data entry, reporting, and record keeping.

**Qualifications & Skills:**

- Strong organizational and multitasking abilities.

- Basic accounting knowledge and experience with financial reconciliation.

- Excellent communication and customer service skills.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Experience with property management software (Yardi preferred, but willing to train).

- Detail-oriented with strong accuracy and data entry skills.

- Prior experience in property management, accounting, or administrative support preferred.

This position offers a vital role in supporting property operations through effective financial and administrative management, ensuring compliance and enhancing tenant satisfaction.

Company Description