Accounts Receivable Clerk

Job Description

Job Description

Department : Finance & Accounting
Location : 10525 Vista Sorrento Pkwy, Suite 200, San Diego, CA 92121

Position Summary

Mad Engine Global is seeking a detail-oriented and organized Accounts Receivable Clerk to support our Finance & Accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections across a high-volume, fast-paced wholesale and retail environment. The ideal candidate thrives in a collaborative setting and has experience working with large retailers and complex invoicing structures.

Key Responsibilities

• Process and post customer payments (ACH, wire transfers, checks, credit cards) accurately and in a timely manner 
• Generate and distribute invoices to customers, ensuring alignment with purchase orders and retailer requirements 
• Monitor accounts to identify outstanding balances and follow up on overdue invoices 
• Partner with Sales, Customer Service, and Logistics teams to resolve billing discrepancies and deductions 
• Reconcile customer accounts and maintain accurate aging reports 
• Research and resolve chargebacks, short payments, and deductions (including retailer-specific requirements such as Walmart, Target, and Club accounts) 
• Maintain organized records of transactions, communications, and payment history 
• Assist with month-end closing activities, including reconciliations and reporting 
• Support audits by providing necessary documentation and explanations 
• Ensure compliance with company policies and accounting standards 

Qualifications

• 1–3+ years of experience in Accounts Receivable, Billing, or a similar accounting role 
• Experience in wholesale, apparel, or consumer goods industry strongly preferred 
• Familiarity with high-volume invoicing and major retail accounts (e.g., Walmart, Target, Costco) is a plus 
• Strong understanding of basic accounting principles and AR processes 
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred) 
• Experience with ERP systems (e.g., SAP, NetSuite, or similar) is a plus 
• Excellent attention to detail, organization, and time management skills 
• Strong communication skills with the ability to work cross-functionally 

Key Competencies

• Detail-oriented with strong accuracy in data entry and reconciliation 
• Ability to prioritize and manage multiple accounts in a fast-paced environment 
• Problem-solving mindset with a proactive approach to resolving discrepancies 
• Team player with a collaborative attitude