Accounts Receivable Clerk

Job Description

Job Description

Department : Finance & Accounting
Location : 10525 Vista Sorrento Pkwy, Suite 200, San Diego, CA 92121

Position Summary

Mad Engine Global is seeking a detail-oriented and organized Accounts Receivable Clerk to support our Finance & Accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections across a high-volume, fast-paced wholesale and retail environment. The ideal candidate thrives in a collaborative setting and has experience working with large retailers and complex invoicing structures.

Key Responsibilities

• Process and post customer payments (ACH, wire transfers, checks, credit cards) accurately and in a timely manner
• Generate and distribute invoices to customers, ensuring alignment with purchase orders and retailer requirements
• Monitor accounts to identify outstanding balances and follow up on overdue invoices
• Partner with Sales, Customer Service, and Logistics teams to resolve billing discrepancies and deductions
• Reconcile customer accounts and maintain accurate aging reports
• Research and resolve chargebacks, short payments, and deductions (including retailer-specific requirements such as Walmart, Target, and Club accounts)
• Maintain organized records of transactions, communications, and payment history
• Assist with month-end closing activities, including reconciliations and reporting
• Support audits by providing necessary documentation and explanations
• Ensure compliance with company policies and accounting standards

Qualifications

• 1–3+ years of experience in Accounts Receivable, Billing, or a similar accounting role
• Experience in wholesale, apparel, or consumer goods industry strongly preferred
• Familiarity with high-volume invoicing and major retail accounts (e.g., Walmart, Target, Costco) is a plus
• Strong understanding of basic accounting principles and AR processes
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
• Experience with ERP systems (e.g., SAP, NetSuite, or similar) is a plus
• Excellent attention to detail, organization, and time management skills
• Strong communication skills with the ability to work cross-functionally

Key Competencies

• Detail-oriented with strong accuracy in data entry and reconciliation
• Ability to prioritize and manage multiple accounts in a fast-paced environment
• Problem-solving mindset with a proactive approach to resolving discrepancies
• Team player with a collaborative attitude