Procurement Analyst

Material Management
Full Time
Day Shift
7:30am-4:00pm

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state's first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer's care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

Provide process improvement and data analysis/procurement support to the Supply Chain team and other key Supply Chain stakeholders within Lexington Medical Center (LMC), including the Physician Network. Support and maintain Oracle procurement operations to maximize effectiveness of Financial and Supply Chain business operations by working collaboratively with all internal Supply Chain customers as well as stakeholders within LMC. Responsible for purchasing high-level clinical products and services as well as managing vendor alignment regarding onboarding of products. Responsible for capital sourcing, procurement and working with Supply Chain data resources to ensure optimum pricing for the entire system. Responsible for reporting and data mining within the Oracle system. Build relationships with key stakeholders and attend service line meetings as assigned to update and solicit input on procurement initiatives and projects, including projects related to construction.


Minimum Qualifications

Minimum Education: Bachelor's Degree in Supply Chain, Business Administration, Engineering, Procurement, Computer Science, or Related Field within 90 days of hire.
Minimum Years of Experience: 3 Years of Experience in a Combination of Supply Chain Management in Related Business Services Area or Applications/Analytics experience in a Medium to Large Organization.
Substitutable Education & Experience (Optional): In lieu of Bachelor's Degree and 3 Years of Experience, will consider the following combinations:
Associates or Bachelor's Degree in Computer Science, Management Science, Business Administration, Accounting, Engineering or Supply Chain with 5 years' experience in related business system area (Finance, Accounting, Material Management, or Inventory Management)
Required Certifications/Licensure: None
Required Training: Advanced Excel and/or report writing skills;
Proficiency using Oracle/PeopleSoft or related procurement software;
Strong Query/SQL skills and other database query and reporting tools;
Strong understanding of Financial, Clinical or Supply Chain processes and data.

Essential Functions

• Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy.
• Develops documentation to support system sourcing initiatives, contract and pricing models according to department standards.
• Configure adhoc reports from Oracle and GHX to meet sourcing initiative modeling requirements, as well as related response to data inquiries from system stakeholders.
• Maintain and update monthly dashboard for the purchasing area that demonstrates the quality, timeliness and cost effectiveness of the department.
• Expedites orders that have not been filled by their expected delivery dates as necessary.
• Evaluate purchase history and cost variances to understand changes in usage history or technology to explain variances in departmental supply expenses
• Reviews any invoice discrepancy from Accounting and makes determination on how to resolve Buyer discrepancy, i.e. vendor needs to credit amount or our price needs to be increased/decreased and why.
• Utilizes data to develop contracts or utilize group-purchasing agreements.
• Solicits vendor community for capital equipment working in concert with Information Services, Biomedical, Engineering, and requesting departments to meet organization needs.
• Monitors reports weekly on the timeliness and cost effectiveness of all Capital orders. Responsible for demonstrating the ongoing price/cost effectiveness of capital purchases:
  a. Date received in purchasing
  b. Date PO placed
  c. Demonstration of the good purchasing oversight based on list price vs. price paid.

Duties & Responsibilities

• Provide PeopleSoft/Oracle Cloud training to new requisitioners within the organization.
• Liaison with practice managers of newly acquired practices. Ensures Materials Management needs are met.
• Liaison with Directors and V.P.'s on construction and renovation projects to ensure equipment needs are met. Attends Construction meetings.
• Serves as the Supply Chain materials management Oracle requisitioning expert for stakeholders across the organization.
• Assists with planning and implementation of sourcing strategy initiatives and supporting negotiation strategies for Supply Chain Services in collaboration with clinical service line leaders and stakeholders across LMC as well as members of the Supplier community. This role is responsible for gathering, analyzing, and presenting complex procurement data to stakeholders.
• Communicates within the organization and vendor community in a timely and professional manner exhibiting the values of the organization.
• Participate in technology committees as assigned as to bring best practice procedures in procurement to LMC and the system.
• Responsible for various reports and dashboarding within the Supply Chain organization. Backorder reports on the intranet, various ad-hoc reports within Oracle regarding purchasing and procurement, mid-level financial modeling, working with LMC's Decision Support department to put together business synopsis of all service lines as well as Supplier portfolios.
• Required to research industry procurement trends to aid in mitigation planning of supplies
• Performs all other duties as assigned and other duties as may be assigned by authorized personnel or as required in an emergency, e.g., fire, disaster.

We are committed to offering quality, cost-effective benefits choices for our employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance - equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness

Equal Opportunity Employer
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee's desires and abilities and the hospital's needs.