Departmental Administrative Assistant

Departmental Administrative AssistantAs a fashion department administrative assistant, you will support academic projects and university initiatives and collaborate with academic operations managers to meet operational requirements and deadlines.To support the department, you'll:Address student needs and promptly respond to all questionsAssist departmental leadership, the office of academic services, and academic operations managers with school initiatives and ongoing collaborative projectsManage classroom, extended learning opportunity (ELOs), and SCADextra workshop scheduling, and assist with SCAD Day building preparationServe as the point of contact for the physical resources departmentRead and route incoming mail, locate and attach files for response by departmental leadership, compose routine correspondence, and organize and maintain a records file systemAs an administrative assistant, you'll:Maintain departmental leaderships calendars and schedulesAssist with gathering information and completing paperwork for visiting alumni and professional mentors, including curating itineraries and booking travelGreet scheduled visitors and direct them to the appropriate area or personOrder office supplies, maintain inventories, and arrange equipment maintenanceProvide overall support for academic services' operation showcase, which displays outstanding student work, and coordinate with physical resources to confirm needs before eventsAdditionally, you'll:Collaborate with housekeeping to ensure buildings are student-readyOversee meetings, prepare agendas, reserve and prepare spaces, and record and transcribe minutesCoordinate quarterly report submissions from faculty and prepare drafts for leadership approvalEnsure end-of-quarter documentation of outstanding student work with the communications teamSupport end-of-quarter documentation duties (e.g., reminding faculty about deadlines for submitting syllabi, faculty comments, and final grades)Candidates should have:Advanced project and people management skillsStrong organizational and communication skillsAn ability to manage multiple prioritiesA commitment to professionalism, honesty, and integrityMinimum qualifications:?Computer skills, especially Microsoft Word and ExcelExperience with Banner or a similar databasePreferred qualifications:?Bachelor's degreeExperience with Adobe Creative SuiteExperience in the fashion industry and in an academic environmentCertificates, licenses, and registrations:Valid driver's licenseTravel required:Less than 10%Work hours:?The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.??? ??ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.?