Ex-Parte Clerk - Central Depository (Clerk of the Court and Comptroller)

Job Title

Apply for Job Job ID 102669 Location Downtown Full/Part Time Full-Time Yes Minimum Rate 41335.54 Min Pay Frequency Yearly Maximum Rate 70074.18 Max Pay Frequency Yearly Regular/Temporary Regular

Minimum Qualifications

High school diploma or GED. Four years of advanced clerical experience are required.

Recruitment Notes

This is advanced and independent clerical work in processing judgments related to delinquent child support cases or in the auditing of guardianship reports required by probate court. Employees in this class assigned to child support duties are responsible for interpreting Florida Statutes applicable to child support rules, conducting extensive research to determine the status of cases, and determining if adjustments or legal action is required. Responsibilities include reviewing legal instruments, assuring that the provisions of Florida Statutes are followed, and processing final judgments. Employees assigned to probate duties are responsible for auditing guardianship reports submitted by court appointed guardians for wards of the court and property administered by court order in probate court. Incumbents exercises considerable independent judgment in applying knowledge of legal procedures in the processing of child support or guardianship cases. Supervision is received from an administrative superior who reviews work for conformance with established policies and procedures.

PREFERRED QUALIFICATIONS Experience in a court quasi-judicial, public hearing, or law enforcement environment is preferred, or serving in a temporary courtroom clerk capacity within the COCC, or having completed a COCC Internship Program.

Essential Duties And Responsibilities

Reviews file for cases on assigned court calendar; assures that certain documents and files are in appropriate order for use of the Court. Dockets daily incoming pleadings and maintain updated records. Interprets Florida Statutes applicable to child support rules, precedent and procedures as they pertain to delinquent accounts; conducts research and coordinates work with the State Attorneys Office, attorneys and the public to determine the status of cases. Reviews legal instruments to assure completeness of information and conformance to applicable laws, rules, precedents, and procedures relating to child support; researches, compiles, analyzes, and summarizes information on statutes, legal decisions, opinions, rulings, memoranda or other legal material. Determines if child support accounts require delinquency notices; receives and serves notice on obligator as required by Florida Statutes; determines if final judgment should be issued against property; receives final judgments, and forwards for recording; reviews final motions contesting judgments for affected accounts; adjusts accounts in accordance with judicial court order and final rulings. Researches, prepares, reviews, and enters adjustments to child support accounts contingent upon dependents age/emancipation, modified court orders and other factors; determines if responsibilities for dependents should terminate pursuant to Florida Statutes; calculates pay-off statements in accordance with Florida Statutes. Issues satisfaction of judgments upon receipt of payment in full of delinquent child support and fees incurred or upon receipt of an order which eliminates account balances. Attends court hearings in cases where child support judgments are contested. Audits guardianship reports submitted by court appointed guardians for wards of the court and property administered by court order in probate court; reviews guardianship reports and payments for expenses for consistency with court orders; prepares orders requiring filing of reports or documentation. Performs related work as required. Emails case information to relevant agencies in a timely manner. Ensures proper coordination with other units and divisions for case processing. Responsible for answering incoming calls, providing information, and directing callers to the appropriate staff. Performs related work as required.

Knowledge, Skills, And Abilities

Considerable knowledge of the provisions of Florida Statutes pertaining to child support or guardianship. Considerable knowledge of legal documents and instruments pertaining to delinquent child support or guardianship cases. Considerable knowledge of legal processes and procedures applicable to child support or guardianship case processing and resolution. Considerable knowledge of the principles of accounting. Considerable knowledge research methods and techniques. Ability to audit guardianship reports for consistency with court orders issued by probate court. Ability to process judgments related to delinquent child support cases. Ability to interpret and apply provisions of Florida Statutes pertaining to delinquent child support or guardianship cases. Ability to review legal instruments and documents and assure the completeness and sufficiency of applicable information. Ability to perform arithmetic calculations with speed and accuracy. Knowledge of established procedures and workflow in the area of assignment. Knowledge of the form and use of various legal instruments pertinent to the area of assignment. Knowledge of back office and public service procedures. Ability to process court documents efficiently, accurately, and independently. Ability to apply procedural knowledge in public service work. Effective communication skills for interacting with judges, law enforcement personnel, jurors, attorneys and the public. Ability to prepare required reports completely and accurately. Strong attention to detail when reviewing case files and legal documents. Ability to maintain confidentiality and safeguard sensitive or legal information. Ability to maintain composure and professionalism when working with distressed, confused, or confrontational individuals. Ability to manage multiple tasks efficiently while handling simultaneous responsibilities.

Work Environment And Physical Requirements

Work is primarily performed in back office and public service areas/environment, with extended periods at a computer or behind a front desk serving the public. Duties may involve light lifting (up to 10 lbs).