Financial Services Coordinator

Financial Services Coordinator

Under the supervision of the Financial Operations Manager, this position provides programmatic, financial, and administrative advisement and coordination to ASUCR funded organizations. Oversees organization budgets, assist with budget planning forecasting, monitors, balances, tracks and organizes all budget funds and prepares reports for the ASUCR accounting function. Additionally serves as secondary accounting and operation coordinator to ASUCR and Highlander Newspaper financial operations.

The full salary range for the ASUCR Financial Services Coordinator is $32.03 - $46.82 per hour. However, the expected pay scale for this position is up to $32.03 hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training. - Required

Master's degree in related area and/or equivalent experience/training. - Preferred

Experience Requirements

2 - 4 years of related experience. - Required

Experience with preparing accounting journal entries and posting to the general ledger. - Required

Min. of 1 higher education related experience. - Preferred

Experience with spreadsheet programs such as excel, UCR financial systems (UCRFS), Student Information System (Banner), R'Space, Highlander Link and other necessary programs - Preferred

Minimum Requirements

Working knowledge of financial processes, policies and procedures.

Strong knowledge of financial data management and reporting systems.

Proficiency in the use of spreadsheet and database software.

Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.

Ability to function effectively as a member of a team.

Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

Preferred Qualifications

Ability to adapt to changing priorities.

Skills to provide coaching and mentoring to support staff.

In the heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

General Information

Job Title FINANCIAL SVC ANL 2 CX Job Code 004754 Grade Department Head Asha Nettles Supervisor Amy Carrizosa

Department Custom Scope

This position provides programmatic, financial, and administrative advisement and coordination to ASUCR funded organizations. Oversees organization budgets, assist with budget planning forecasting, monitors, balances, tracks and organizes all budget funds and prepares reports for the ASUCR accounting function. Additionally serves as secondary accounting and operation coordinator to ASUCR and Highlander Newspaper financial operations.

Key Responsibilities

Assists with ensuring that financial processing functions which may include accounts payable, accounts receivable, purchasing, recharge billing, travel / entertainment, gift accounting, cashiering and collections are performed with accuracy and that daily operations run smoothly. • Serves as primary contact and budgetary adviser for over 200 ASUCR funded organizations. Advises on and ensure compliance with UCR and ASUCR policies and procedures. Provides financial guidance to organizations seeking funding, increases in budget allocations and respective purchasing advisement. - 25%

Conducts or assists with researching, developing and implementing new and changing business processes. • Incumbent must have in depth knowledge of campus and school's financial policies and procedures to make informed decisions to correct errors or discrepancies. Provides customers with accurate policy information for appropriate transaction decision making - 20%

Documents processes and procedures for financial activities. • Provides financial training, advising and assistance to the ASUCR Finance Committee in funding/implementing programs, events and other allocations and serves as non-voting ex-officio on these committees. - 15%

Monitors the delivery of quality customer service to various constituencies to include internal department clients and external vendors. • Serves as point of contact for campus partners as funded organization utilize their funding on-campus. This includes, but not limited to, the division's various Program, Personnel, & Budget Assistants - 10%

Responsible for recruitment, training, supervision, scheduling and evaluation of Student Accounting Assistant. Ensures that all policies and procedures, bylaws are adhered to, and that Fund and university systems are used accurately. - 10%

Reviews, processes, and approves standardized financial data and transactions. Effectively addresses difficult and complex customer inquiries. • Utilizes and interfaces internal Fund accounting program, university ledgers (UCRFS), excel and other programs to coordinate organizational budgets and ensure fiscal integrity for all funding sources. Serves as secondary financial coordinator for ASUCR and Highlander Newspaper budgets. - 10%

Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making. • Responsible for generating regular reporting for student organizations, student leaders and professional staff - 5%

Other duties as necessary. - 5%