Administrative Assistant LONG ISLAND NY (Hauppauge)

: Hauppauge, NY 11788

Job Type: Full-Time

Work Arrangement: In-Office

Schedule: Monday through Thursday 8 to 5, Friday 8-4

About the Position

We are seeking a reliable, organized, and detail-oriented Administrative Assistant to join our team! The ideal candidate is professional, proactive, and able to multitask in a fast-paced office environment. This individual will provide essential administrative support to help ensure daily operations run smoothly and efficiently.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Greet visitors and assist with general inquiries.
• Perform data entry, filing, scanning, and document organization.
• Schedule appointments, maintain calendars, and coordinate meetings.
• Prepare, review, and maintain reports, correspondence, and other office documents.
• Maintain accurate records and ensure office files are organized.
• Assist with daily office operations and administrative tasks.
• Communicate with clients, vendors, and team members as needed.
• Monitor office supplies and assist with ordering when necessary.
• Handle confidential information with discretion and professionalism.

Qualifications

• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook, or similar software.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional attitude, dependable work ethic, and a willingness to learn.
• Ability to work independently and as part of a team.

What We Offer

• A professional and supportive work environment.
• Medical Insurance
• 401(k) after one year of employment
• Opportunities to learn and develop new skills.
• Consistent, in-office work schedule.
• Opportunity for growth within the company.