Administrative Support Specialist

Join the Schaedler Yesco Distribution Team!Why You'll Love Schaedler Yesco Distribution:At Schaedler Yesco Distribution, we've been illuminating the electrical industry since 1924! As a family- and employee-owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services.What Sets Us Apart are our Core Values:Commitment to IntegrityTeamworkAccountabilityProfitabilityWhere we work hard and go home happy!Electrifying Benefits:Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RX—coverage kicks in just 60 days after the 1st of the month!401K with company match.Flexible Spending Account (FSA) & Health Savings Account (HSA).Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success!Quarterly bonuses.Company-paid disability and life insurance.Generous paid holidays and paid time off accruing 12 days of PTO during your 1st year.Opportunities for continuing education and professional development.Location: Mechanicsburg, PA | Onsite Job Type: Full-TimeOffice Hours: Monday- Friday 8 AM- 5 PMSummary/Objective:The Administrative Support Specialist is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications. Additionally, the Administrative Assistant will provide administrative support to various members of management and departments as requested.Essential Functions:Managing communication – handling phone calls, emails, and faxes coming into main consoleReception duties – greeting visitors, answering inquiries, directing them to appropriate contactsProvide administrative support for various departments/managers/executives Prepare and submit executive expense reports Support in managing departmental projectsGreet vendors, customers, job applicants and other visitors and confirm appointment(s) with requested employeesTravel arrangements – complete registrations, book travel accommodations, transportation, and itineraries for attendeesScheduling and meeting coordination – Assist in coordinating appointments, meetings, conference calls for executives and others. Assist in arranging meeting spaces, restaurant reservations, preparing agendas, taking/typing meeting minutes and distributing to attendees.Office Maintenance – overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings Coordinate the ordering and distribution of office, cleaning and lunchroom supplies throughout the companyOrder, set up and clean up lunch for meetings and training eventsMust always adhere to strict confidentiality and will be required to sign a non-disclosure agreementCompetencies:Excellent customer service skillsStrong organizational skills with high degree of attention to detailOutstanding verbal and written communication skillsAbility to multitask and work in a fast-paced environmentKnowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)Work Environment:This job operates in an office setting. This position requires the use of standard office equipment such as computers, internet, smart phones, and photocopiers.Mental Demands:Able to gather information, use logic to analyze information and adapt well in a fast-paced environmentStrong interpersonal and communication skillsAbility to learn, grow, and adapt to changeAbility and willingness to work collaborativelyAbility to analyze workload and establish priorities with time sensitive deadlinesPhysical Demands:Ability to use a keyboard and type proficientlyAbility to lift to 30lbsAbility to walk short distances periodicallySpecific vision abilities required by this job include close vision and ability to adjust focusReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Travel:This position does not include overnight or branch travel.Experience:1–3 years of experience in office administration, reception, front desk, customer service, or a related role.Experience greeting visitors, answering phones, directing calls, and handling general inquiries professionally.Valid Driver's License.Other Duties:*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.