Administrative Assistant

Job Description Job Description Job Summary: The Administrative Assistant plays a key role in supporting the administration of apprenticeship programs, membership services, and overall operations of the association. This position requires a high level of organization, accuracy, and the ability to manage multiple responsibilities. Why Work With Us: ABC PNW offers a stable and exciting work environment supporting workforce development and apprenticeship training programs. This role provides the opportunity to contribute to educational programs, collaborate with industry professionals, and play a key role in maintaining high-quality administrative operations. Key Responsibilities: Maintain and manage records of apprentices and training agents in compliance with state and federal requirements. Manage communications related to the apprenticeship training programs, including the development of meeting agendas and minutes. Oversee apprentice enrollment in classroom training, including scheduling, database entry, and stakeholder communication. Monitor and update apprentice status, including program progression, graduations, and withdrawals. Review and process program applications while guiding applicants through the application process. Support ongoing development and optimization of the apprenticeship and membership databases. Create, manage, and post content across social media platforms to promote programs, events, and organizational initiatives. Assist in developing professional marketing and communication materials. Support membership events and communications. Serve as a liaison to committees and collaborate with Committee Chairs. Answer and manage inquiries via phone and email. Qualifications: 2+ years of administrative, program coordination, or office experience. Proficiency in Microsoft Office (Word, Excel, Outlook); experience with databases. Bachelor’s degree in Business Administration, Communications, Marketing, or a related field preferred. Demonstrable experience managing or contributing to professional social media accounts preferred. Strong organizational skills with exceptional attention to detail and accuracy. Effective written and verbal communication skills. Ability to prioritize, manage multiple deadlines, and work independently. Strong problem-solving and critical thinking abilities. Work Environment & Physical Requirements: Office-based role with extended periods of computer use. This is an in-office position. Occasional lifting of materials up to approximately 5 lbs. Company Description Our Mission Associated Builders and Contractors, Pacific Northwest Chapter will provide the best training, government and legal representation, and programs to ensure members a competitive advantage, add value to the industry's clients, promote a safe work place, and enhance the lives of the industry's employees. Company Description Our Mission\r\nAssociated Builders and Contractors, Pacific Northwest Chapter will provide the best training, government and legal representation, and programs to ensure members a competitive advantage, add value to the industry's clients, promote a safe work place, and enhance the lives of the industry's employees.