Human Resources Manager

Job Purpose

To plan, organize, supervise, and manage the human resources programs, policies, and activities of the city; to advise and assist managers in the resolution of departmental personnel issues; and to perform complex research and analysis as a staff assistant to the Administrative Services Director. This job requires comprehensive knowledge of human resources principles, practices, laws, and regulations.

Example of Duties

Essential Functions

• Establishes goals, objectives, policies, procedures, and priorities related to the Human Resources activities of the City
• Analyzes and develops recommendations on a wide range of personnel related issues
• Monitors and analyzes laws and pending legislation pertaining to personnel management and employee relations which impact City operations
• Oversees and assists in the administration of the City’s Personnel Rules and Regulations
• Plans, organizes, supervises, and participates in recruitment and selection, classification and pay, benefit administration, labor relations, and training
• Drafts, recommends, and implements administrative policies and procedures related to personnel
• Interprets and applies personnel policies and regulations, bargaining unit memoranda of understanding, and related guiding documents
• Advises and assists managers on personnel and labor relations matters such as hiring, performance problems, appraisals and documentation, disciplinary actions, and grievances
• Supervises and participates in recruitment and selection activities
• Participates in classification and pay studies and provides recommendations
• Maintain confidential employee records and filing systems in compliance with City policy and other relevant Federal or state laws, rules, or regulations
• Assists with investigations regarding allegations of sexual harassment, employment discrimination, policy violations, or other prohibited practices
• Arranges and coordinates staff/management development training for the City

• Maintain job and payroll data; calculate and process various types of pay, enter changes in tax status and miscellaneous changes in payroll system; prepare and process payroll; prepare reports as directed
• Audit timekeeping records for compliance with established standards; data entry of time and leave; maintain time and attendance records; explain laws and rules pertaining to various types of leave
• Perform a variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating and recording payroll deductions, preparing tax returns, W-2’s, and Affordable Care Act (ACA) reporting
• Prepare, process, and/or review a variety of transactions concerning retirement, insurance deductions and payments, and other voluntary and involuntary payroll deductions, status changes, salary changes, and terminations
• Interpret and explain employee benefit plans including new hire orientation, process changes in plan coverage, process retirement and workers’ compensation claim forms
• Prepare routine correspondence and forms; enter appropriate information into computer systems including CalPERS on-line
• Prepare materials, handle correspondence, and provide analysis utilizing salary and benefit data for labor negotiations
• Provide customer service to both external and internal customers

Knowledge Of

• Principles and practices of public personnel administration including recruitment, selection, classification and pay, labor relations, benefits, and training
• Laws, codes, and regulations governing public personnel administration
• Basic principles and techniques of supervision, including the organization, assignment and review of work, and the motivation and appraisal of employees
• Research methods and techniques
• Mathematics and basic statistics related to data analysis and setting exam pass points
• Basic principles of budgeting and financial recordkeeping
• Public sector payroll and human resources
• CalPERS online reporting portal
• Business and personal computers, and financial spreadsheet software
• Public agency organization, policies, and procedures
• Customer service techniques

Skill in

• Reviewing financial and technical records and identifying and reconciling errors
• Using initiative, independent judgment, tact, and prudence within established procedural guidelines
• Establishing and maintaining cooperative working relationships with City employees.
• Communicating effectively verbally and in writing
• Analyze and interpret a wide variety of complex data and information
• Identify issues, options, and projected outcomes and make recommendations
• Work independently and in a timely fashion, but cooperatively and tactfully with others

Education, Licensing and Certification Requirements

Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be: A bachelor’s degree with emphasis in human resources management, business or public administration, or a related field, and three years of increasingly responsible professional experience in Human Resources Management, including one year as a supervisor, or the equivalent. Possession of a valid California motor vehicle operator's license is required.