Administrative Assistant

Job Description

Job Description

Are you a highly organized professional who enjoys balancing customer service, administrative support, and office operations?

We are seeking an Administrative Assistant for a contract-to-hire position to help our client keep their growing team running efficiently, while delivering a positive experience for clients, guests, and internal staff.

Key Responsibilities

• Serve as the first point of contact for visitors, clients, and callers
• Answer and direct phone calls and email inquiries
• Provide exceptional customer service and support
• Manage incoming and outgoing mail and correspondence
• Maintain office supplies and general office organization
• Perform data entry and maintain accurate records
• Assist with scheduling, documentation, and administrative projects
• Support bookkeeping activities, account reconciliations, and financial recordkeeping
• Research and resolve discrepancies as needed
• Assist with reporting, spreadsheets, and other operational tasks
• Support special projects and team initiatives

• 2+ years of administrative, office support, receptionist, or customer service experience
• Strong verbal and written communication skills
• Excellent organizational and time management abilities
• High attention to detail and accuracy
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Ability to prioritize competing tasks in a fast-paced environment
• Professional and customer-focused demeanor

Preferred Experience

• Real estate, property management, hospitality, or related industry experience
• Basic bookkeeping or accounting support experience
• Experience with data entry in QuickBooks
• Experience with business software and database systems

What Makes You Successful

• Self-motivated and dependable
• Comfortable interacting with a variety of people
• Resourceful problem solver
• Strong multitasking abilities
• Positive, team-oriented attitude

If you are interested in being considered for this position