Oncology Post Award Finance Coordinator, Cancer Center

Job Summary Under limited direction, independently collaborate with investigators, scientific, and administrative staff members to coordinate the management of grant & clinical trial-related expenditures and financial transactions, including grant/clinical trial closeouts, oversight of billing and reporting obligations, and resolution of financial discrepancies. Ensure post‑award activities are in compliance with agency and institutional policies, interpret grant and contract requirements/regulations, gather information from federal, state, and private granting agencies, prepare in‑depth projections of salaries, benefits, procedural/supply costs and overhead, ensure on‑time submittal of necessary post‑award documentation, monitor time and effort reporting, work with central offices to ensure timely cost‑center creation for study/grant activation, and advise investigators, clinical teammates, and leaders on regulations and trends in federal and sponsor requirements. Independently research and identify funding opportunities and perform all other related tasks as needed. Essential Functions Assures post‑award grant/clinical trials administration process in accordance with federal guidelines. Oversees the processing and establishment of new awards, reviews grant and clinical trial agreements to ensure compliance. Reviews and analyzes new awards as they are received and ensures timely receipt of cost center from central office. Manages and tracks incoming fully executed awards and contracts. Works in conjunction with the central research offices to perform monthly, quarterly and annual reporting/auditing/invoicing. Responsible for time effort report completion and compliance. Responsible for processing of participant stipend and/or travel reimbursement requests. Facilitates the creation of ad hoc reports as needed. Liaison between clinical teammates, leaders, investigators, and central research offices. Maintains accurate inventory of equipment purchases related to research. Responsible for grant and clinical trial close‑out process, as well as determining the need for renewal or no‑cost extension/amendments. Assures that carry‑forward and close‑out balances are correct. Ensures effective and efficient grant/clinical trial close‑out process. Assists PIs with all financial administrative responsibilities related to post‑award grant & clinical trial management. Resolves complex, sensitive, and non‑routine issues related to expenses, reporting and close‑out. Frequently reviews federal regulations and cost principles. Audits research patient facility expenses and works with central research office on any corrections needed. Reviews and processes invoices for all 3rd party vendors/subrecipients. Prepares monthly monitoring reports for department to include upcoming financial deadlines, report deadlines and other administrative renewals. Advise leadership of post‑award progress of grants and clinical trials. Maintain archives of closed grants and clinical trial contracts. Reviews and disseminates information from sponsors regarding deadlines. Responds to sponsor's request for additional information in a timely manner. Ensures that interim financial reporting/invoicing is completed accurately and timely. Perform sub‑recipient monitoring tasks. Manages post‑award process and advises a PI on the overall status of all funding sources, forecasts possible problem areas, analyzes status of personnel on projects approaching close‑out, analyzes awarded research monies, and prepares fiscal projections and reports to ensure proper expenditures of grant and contract funds as required by funding agencies and approves expenditures. Analyzes trends in expenditures, such as dramatic increases in a certain category or projects nearing end date. Prepares expense transfers, budget adjustments, etc., providing sufficient explanations that will meet internal and external audit requirements. Reviews billing and collections monthly. Confirms that all cost sharing is complete. Marginal Functions Serves as a back‑up to other positions. Works independently on other tasks and duties as assigned by leadership. Other duties as assigned. Physical Requirements Works in an office environment; includes periods of standing, sitting, walking, and some light lifting. Education, Training & Experience Preferred bachelor's degree in business, accounting, finance or a related field and/or a minimum of 4–6 years of directly related experience, or an equivalent combination of education, training and experience providing comparable knowledge, skills and abilities. Must have demonstrated experience with post‑award management, oversight of grant/clinical‑trial related expenditures and financial transactions, preparation of grant closeouts, oversight for billing and reporting obligations. Requires ability to multi‑task and oversee several projects. Must be able to work independently and handle complexity in policies and procedures while carrying out fiduciary and professional responsibilities. Effective leadership, diplomacy, judgment, decision‑making and communication skills required. Requires a professional demeanor, strong analytical, time‑management, customer‑service and organizational skills, excellent verbal/written communication and interpersonal skills, and the ability to interact effectively with individuals from various cultures and backgrounds. Must have professional proficiency in Microsoft Office and the ability to learn department‑specific computer systems as needed. Benefits Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards. Compensation includes a base within the listed pay range based on qualifications and other factors. Premium pay such as shift or on‑call and incentives for select positions, and opportunity for annual increases based on performance. Paid Time Off programs. Medical, dental, vision, life, and short‑ and long‑term disability benefits. Flexible Spending Accounts for eligible health care and dependent care expenses. Family benefits such as adoption assistance and paid parental leave. Defined contribution retirement plans with employer match and other financial wellness programs. Educational Assistance Program. Eligibility for programs may depend on FTE or status and can be discussed during interview. #J-18808-Ljbffr