Receptionist

Job Description

Job Description

Job Title: Receptionist

Job Description

This Receptionist position serves as the first point of contact for visitors and callers, providing professional, friendly customer service while supporting a wide range of administrative tasks. The role includes greeting guests, managing phones and emails, handling basic payment processing, and partnering closely with internal teams to keep daily operations running smoothly. This is an excellent opportunity to join a small, family-owned business that offers strong job security, comprehensive benefits upon conversion, and clear paths for growth into accounting or project management.

Responsibilities

• Greet and assist walk-in visitors in a friendly, professional manner, ensuring a positive first impression.
• Answer and direct incoming phone calls and emails, routing inquiries to the appropriate team members.
• Provide basic information to customers and ensure questions are addressed or escalated appropriately.
• Support scheduling and coordination activities to help keep daily operations organized and on track.
• Perform general administrative tasks such as data entry, filing, and documentation as needed.
• Maintain a clean, organized front office environment to present a professional and welcoming space.
• Monitor and maintain office equipment, including making coffee and supporting basic printer servicing.
• Run credit cards and process customer payments accurately and securely.
• Partner with internal teams, including sales, operations, and leadership, to support day-to-day business needs.
• Collaborate closely with accounting and other adjacent functions to ensure smooth communication and workflow.

Essential Skills

• At least 2+ years of administrative experience.
• Previous experience in a receptionist, administrative, or customer service role preferred.
• Strong customer service skills with the ability to interact professionally with visitors and callers.
• Positive attitude and a professional, welcoming demeanor.
• Strong communication skills across phone, email, and in-person interactions.
• Organized and detail-oriented, with the ability to multitask and manage multiple priorities.
• Proficiency with basic computer systems and office software.
• Experience with Smartsheet and QuickBooks is strongly preferred.
• Ability to work collaboratively with accounting, sales, operations, and leadership teams.

Additional Skills & Qualifications

• Familiarity with Smartsheet and Google Suite is a significant plus.
• Comfort using QuickBooks for basic payment processing and administrative tasks.
• Interest in growing into accounting or project management responsibilities over time.
• Ability to adapt in a small, family-owned business environment with a strong focus on long-term relationships.
• Reliability and commitment to staying with the organization for the long term as the company continues to grow.

Work Environment

This role is based in a front office environment within a small, family-owned business that emphasizes stability and long-term growth. The standard schedule runs Monday through Thursday from 8:00 a.m. to 4:30 p.m., and Friday from 8:00 a.m. to 1:00 p.m. While on contract, you will be paid for the hours worked; upon conversion to a permanent role, you will receive pay for the full 40-hour workweek. The company offers four weeks of paid vacation and health and benefits coverage for the entire family upon conversion. The organization maintains strong relationships with major general contractors and holds a significant share of its local market, providing a high degree of job security. You will work closely with accounting, and alongside the owner, inside sales, outside sales, and project managers in a collaborative, team-oriented setting. The front office environment is professional yet personable, with expectations to maintain a clean and organized workspace while using standard office equipment such as phones, computers, printers, and payment processing tools.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

• Medical, Dental & Vision
• 401(k)/Roth
• Basic/Supplemental Life & AD&D
• Short and long-term disability
• HSA & DCFSA
• Transportation benefits
• Employee Assistance Program
• Company Paid Time off or State Sick Leave

Job Type & Location

This is a Contract position based out of Spokane, WA.

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Spokane,WA.

This position is anticipated to close on Jun 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.