Payroll Specialist

Posting Details

Working Title Payroll Specialist

Position Number 60015A

Department SPONSORED PROGRAMS

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The Payroll Specialist is responsible for supporting the accurate and timely processing of payroll for salaried and hourly employees while ensuring compliance with applicable federal, state, and organizational policies and regulations. The position performs payroll data entry, validation, reconciliation, and review activities; coordinates timekeeping and payroll transactions; and serves as a primary resource for hourly payroll and timesheet processing.

Working closely with payroll leadership, the position reviews and resolves payroll discrepancies, assists employees and supervisors with payroll-related inquiries, and supports payroll tax reporting, reconciliations, audits, and year-end activities. The Payroll Specialist also processes non-routine payroll transactions and maintains payroll records and documentation to ensure payroll operations are accurate, compliant, and completed within established deadlines.

This position does not include supervisory responsibilities.

Type of Recruitment

Knowledge, skills and abilities

• Considerable knowledge of payroll processing practices, including full payroll cycle activities for salaried and hourly employees.

• Working knowledge of payroll accounting principles, HRIS or payroll data processing systems, and payroll recordkeeping requirements.

• Working knowledge of applicable payroll-related laws, regulations, policies, and procedures.

• Working to considerable proficiency in Microsoft Office applications, with extensive skill in Microsoft Excel and Word.

• Working ability to review payroll data for accuracy, completeness, and compliance with established procedures.

• Working ability to organize, prioritize, and manage time effectively in order to meet payroll deadlines.

• Working ability to demonstrate ethical conduct, maintain confidentiality, and handle sensitive payroll and employee information appropriately.

• Working communication ability to interact clearly and professionally with internal and external customers regarding payroll-related matters.

• Working technical capacity to utilize payroll systems, databases, and standard office software.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

• Considerable experience processing full payroll cycles, typically demonstrated through two or more years of payroll processing experience.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• Considerable experience working with HRIS or payroll systems in a structured payroll environment.

• Working experience supporting payroll operations in a higher education, governmental, or similarly regulated environment.

Conditions of Employment

NONE

Annual Salary/Hourly Rate Salary range between $ - 58,000-70,000

Posting Detail Information

Job Requisition Number S03341

Job Open To General Public

Open Date 06/29/2026

Close Date 07/10/2026

Open Until Filled No

Special Instructions Summary

NONE

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at View phone number on click.appcast.io.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?

• Yes - If yes, please upload a copy of your Standard Form (SF-50)

• No

• • Do you now, or will you in the future, require sponsorship for an employment visa?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter

• Standard Form 50 (SF-50)